Closing date: Sunday, 10 September 2023

Programme Associate (Vision HUB), Fixed Term, G-6, Kyiv, Ukraine #124607 (Open to Ukrainian Nationals Only)

Job no: 565475

Position type: Fixed Term Appointment

Location: Ukraine Division/Equivalent: CEE/CIS

School/Unit: Ukraine

Department/Office: Kyiv, Ukraine

Categories: Administration

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

For every child, hope

UNICEF Ukraine

Приєднуйтесь до команди ЮНІСЕФ в Україні! – YouTube

Organizational Context: Ukraine Country office handles annual budget of approximately US$ 750 million and all transactions such as EZHACT (DCT, Reimbursements and Direct Payments), raising of Fund Commitments, Sales orders, purchase requisitions and individual contracts, and liquidations are processed by the VISION Hub for the office. These transactions are processed by the three VISION-SAP Associates (Business processes) under the supervision of VISION-SAP Officer (Business Processes).

Purpose of the Job: Under the general supervision of the Deputy Representative Operations and Operations Officer, ensure all relevant VISION transactions are undertaken in line with the requirements and according to the SOPs. Monitor functional Role Mapping/Table of Authority/Release strategy of UCO and manage IRC functions in coordination with sections. Provide support to the unit in all financial transactions related to HACT implementation, with particular focus on ensuring efficiency all financial transactions for field activities. Contribute to the improvement of the available SOPs, establishment of KPIs and other workflow documentation.

How can you make a difference?

Key functions, accountabilities and related duties/tasks:

Vision transactions

  •  Scrutinize and review VISION transaction requests ensuring all supporting documentation and relevant information is in compliance with rules and procedures;
  •  Process transactions in VISION using the correct t-codes and related work processes accurately and timely;
  •  Retrieve monitoring reports, in accordance with established timelines and procedures;
  •  Support project roll outs and implementation of new processes, including testing, debugging, and implementation of new application and systems;
  •  Analyze problems, identifies alternatives, test and recommend solutions;
  •  Respond to requests/queries in relation to transactions handled by the Hub, track and monitor the incident throughout its life-cycle, including verification and closure;
  •  Maintain a permanent link between both Programme and Operations sections for Vision transactions and liaise with Finance to ensure the finalization of transactions made;
  •  Files/archives, when needed, all relevant documents for audit purposes.

Training and orientation on VISION and HACT

  •  Provide detailed metrics on Hub transactions, analyze and define training needs;
  •  Facilitate training for staff and implementing partners in the area of VISION and HACT;
  •  Conduct orientation on VISION for newcomers;
  •  Compiles Frequently Asked Questions and maintains knowledge databases for eventual distribution among VISION users.

Perform additional assignments as requested by the supervisor.

Impact of Results: The work of the VISION Hub is critical to the achievement of office indicators as the Hub manages transactions processing and support smooth programme implementation. Delay or failure to carry out timely processing could adversely affect achievement of results for children and nonadherence to the policies and procedures will attract audit observations. Overall, the Hub functions support efficiency and effectiveness as well as standardization of transaction processing. The functions listed have a direct impact on the performance scorecard for the office and achievement of results across sectors.

To qualify as an advocate for every child you will have…

Recruitment Qualifications:

Education: Completion of secondary education, preferably supplemented by technical or university courses in a field related to the work of the organization.

Computer literacy and ability to effectively use standard office software, tools and technologies.

Experience: Six years of progressively responsible clerical or administrative work, of which at least one year is closely related to support of programme activities. Preference will be given to those who have working experience with SAP or similar systems.

Language Requirements:

Fluency in English is required. Knowledge of another official UN language or a local language is an asset.

For every Child, you demonstrate…

UNICEF’s Core Values of Care, Respect, Integrity, Trust, Accountability and Sustainability (CRITAS) underpin everything we do and how we do it. Get acquainted with Our Values Charter: UNICEF Values

UNICEF competencies required for this post are…

  •  Communication (2)
  •  Working with people (2)
  •  Drive for results (2)
  •  Analyzing (I)
  •  Applying Technical Expertise (2)
  •  Planning and Organizing (2)
  •  Following Instructions and Procedures (2)

During the recruitment process, we test candidates following the competency framework. Familiarize yourself with our competency framework and its different levels: competency framework here.

UNICEF is here to serve the world’s most disadvantaged children and our global workforce must reflect the diversity of those children. The UNICEF family is committed to include everyone, irrespective of their race/ethnicity, age, disability, gender identity, sexual orientation, religion, nationality, socio-economic background, or any other personal characteristic. We offer a wide range of benefits to our staff, including paid parental leave, breastfeeding breaks and reasonable accommodation for persons with disabilities. UNICEF strongly encourages the use of flexible working arrangements. UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF is committed to promote the protection and safeguarding of all children. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.


UNICEF’s active commitment towards diversity and inclusion is critical to deliver the best results for children. For this position, eligible and suitable women are encouraged to apply.

UNICEF appointments are subject to medical clearance. Issuance of a visa by the host country of the duty station, which will be facilitated by UNICEF, is required for IP positions. Appointments are also subject to inoculation (vaccination) requirements, including against SARS-CoV-2 (Covid). Government employees that are considered for employment with UNICEF are normally required to resign from their government before taking up an assignment with UNICEF. UNICEF reserves the right to withdraw an offer of appointment, without compensation, if a visa or medical clearance is not obtained, or necessary inoculation requirements are not met, within a reasonable period for any reason.

Only shortlisted candidates will be contacted and advance to the next stage of the selection process.

This position is based in Kyiv and the incumbent will be expected be work on-site. However, depending on the security conditions and advisory, s/he will be required to relocate within Ukraine.

Advertised: Sep 01 2023 FLE Daylight Time

Application close: Sep 10 2023 FLE Daylight Time

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  •  Closes Sep 10 2023Programme Associate (Vision HUB), Fixed Term, G-6, Kyiv, Ukraine #124607 (Open to Ukrainian Nationals Only) in Ukraine


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