HR Specialist (Human Resources Administration) At International Organization for Migration

Position Title: HR Specialist (HR Administration)

Job classification: G-6

Duty station: Manila (Global) Administrative Centre (MAC)

Type of Appointment: One-Year Fixed-Term with possibility of extension

Salary: Php 746,790 per annum net of taxes

Context

The Human Resources Administration Unit (HRAU), located in the Manila Human Resources Operations and Administrative Services (MHRO), is responsible for providing a full range of personnel support services relating to contract administration and entitlements and benefits to IOM staff in the Professional category and General Service staff in Headquarters (HQ).

Under the overall supervision of the Head, Human Resources Administration Unit and direct supervision of the National Human Resources Officer, the successful candidate is responsible for the human resources administration services for staff in the Professional category in a specific Region and / or Headquarters based General Service Staff.

Core Functions / Responsibilities

• Provide information, documentation and guidance to staff members on the interpretation of Human Resources policies, regulations and rules.
• Respond to staff queries via phone, Skype for Business or e-mail relating to Human Resources Administration, for staff within the assigned region/area of responsibility, in an accurate and timely manner.
• Verify and complete all administrative actions relating to contract administration and entitlements and benefits for all staff, within the assigned region/area of responsibility, as defined in the HRAU Transaction and Approval Matrix, within the defined service levels for each action.
• Coordinate with other units within the MHRO, other relevant Offices and HQ Departments on hiring requirements such as medical clearance, travel bookings, security clearance, visa obtainment, etc..
• Review and update accurately Human Resources master data in the Organization’s Enterprise Resource Planning (ERP) system, as required.
• Review and escalate complex cases, if required, to the National Human Resources Officer for assistance with resolution.
• Verify and complete all staff actions which impact payroll and other benefits and entitlements, within the timelines defined by the Payroll Unit, to ensure timely and accurate payment of allowances.
• Monitor recurring actions and proactively follow up with staff members as required.
• Review HR actions processed by Human Resources Assistants and submit for approval, as defined in the HRAU Transaction and Approval Matrix.
• Perform other related duties as may be assigned.

Required Qualifications and Experience

Education

• Bachelor’s degree in Human Resources, Business Administration, Psychology or related field with four years of relevant professional experience; or,
• High School diploma with six years of relevant experience.

Experience

• Experience in Human Resources Management and personnel administration.
• Experience using an ERP system.
• Experience in an international organization, non-government or government organisation, in a multi-cultural setting, is an advantage.
• Advanced knowledge of Microsoft Office.
• Knowledge of IOM/UN HR procedures and rules is an asset.
• Knowledge of SAP highly desirable.