Position Title: Field Coordinator (Programme Operations)
Duty Station: Multiple Duty Stations
Classification: Professional Staff, Grade P3
Estimated Start Date: As soon as possible
Closing Date: 25 January 2023
Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
Under the direct supervision of the Deputy Programme Manager / Deputy Chief of Party, and the overall guidance of the Programme Manager / Chief of Party, the Field Coordinator (Programme Operations) will manage and be accountable for all the field operations of the programme. They will oversee the field team in their area of responsibility.
The programme will span multiple French-speaking nations and support the U.S. Strategy to Prevent Conflict and Promote Stability (SPCPS). Implemented by IOM in close coordination with the programme’s various bilateral donors, with communities in priority areas, and with all levels of the host Government(s), the programme will be supported by a multi-donor funded small grants initiative to advance SPCPS priorities. The overall objective of the IOM programme is to create and implement medium- to long-term, locally-led activities to build resilience, strengthen the roots of stability, and prevent conflict.
Core Functions / Responsibilities:
- Manage, monitor and be accountable for the daily operations and staff in the field.
- Manage the field team in developing targeted, high-impact activities which meet the objectives of the programme.
- Work with field teams to identify appropriate activity concepts, in line with program objectives,for endorsement and onward submission to the Program Development Unit / designated Associate Program Officer (APO) or Program Support Officer.
- Ensure weekly and monthly targets for activity concepts and commitments are met.
- Develop and maintain collaborative relationships with local grantees, local government authorities, local contractors, international Non-Governmental Organisation (NGOs), donors, and other key stakeholders.
- Ensure the successful, implementation of the programme’s community-based, small grant initiatives at the field level in accordance with the overall objectives of the programme by directly supervising programme implementation staff in the identification of local grantees and partners, technical consultants, and other programme implementers.
- Manage and coordinate with operations staff as appropriate for grant activity implementation to ensure that procurement, finance, logistics, and programmatic aspects of each activity are being implemented on-time and in accordance with the specifications of the approved activity.
- Coordinate closely with the logistics, financial and procurement teams in the application of standard guidelines and procedures aimed at ensuring an appropriate, efficient, and transparent use of funds.
- Manage and coordinate, as required, with the programme’s engineering team to ensure the technical quality of proposed, ongoing, and concluding grant activities.
- Provide regular reporting to the Deputy Programme Manager / Deputy Chief of Party on grant implementation and provide relevant inputs on project implementation to the Program Development Unit.
- Oversee the collection and submission of weekly bullet points on the local political and security context to the Reporting Officer for inclusion in the bi-weekly report.
- Coordinate the collection and submission of activity notes for weekly submission to ProgramOfficers (POs) for inclusion in the database.
- Coordinate with the Monitoring and Evaluation Officer and Assistants to develop, monitor, evaluate (M&E) and recommend performance measures for regional and individual activities, including contractors and grantees.
- Liaise with IOM’s Staff Security Unit (SSU) and the Mission Security Focal point as/when required, in close conjunction with the management of IOM Country Office and in accordance with the United Nations Department of Safety and Security (UNDSS) requirements.
- Perform such other duties as may be assigned.
Required Qualifications and Experience:
- Master’s degree in International Relations, Management, Development Studies, Planning, Business Administration, or a related field from an accredited academic institution with five years of relevant professional experience; or
- University degree in the above fields with seven years of relevant professional experience.
- Specific work experience with United States Agency for International Development (USAID)funded programs, or on other large donor-funded programmes an advantage, preferably with the Office of Transition Initiatives (OTI);
- Previous experience in community-based and/or small-grants programming desirable, particularly in the areas of infrastructure works, procurement and civil-society strengthening or Monitoring and Evaluation;
- Experience in project implementation, support to grants fund management; administrative and related fields;
- Experience in developing and maintaining budgetary disciplines across a wide range of grant activities;
- Experience in graphic design, Excel, Power Point, or other software to generate sophisticated reporting.
- Knowledge of the United Nations Department of Safety and Security (UNDSS) protocols and experience working in a challenging security environment;
- Strong knowledge and cultural understanding of the region and conversant on regional politics;
- Excellent communication and writing skills with the ability to analyses complex problems and identify and convey clear, rapid solutions;
- Effective resource management skills;
- Familiarity with political analysis in complex crisis settings;
- Strong general analytical skills;
- Significant reporting and database experience required, preferably with Microsoft Access.
IOM’s official languages are English, French and Spanish.
External applicants for all positions in the Professional category are required to be proficient in English and have at least a working knowledge of one additional UN Language (Arabic, Chinese, French, Russian, or Spanish).
For all applicants, fluency in English and French is required (oral and written). Working knowledge in German and/or local languages language is an advantage.
Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.
This position is based in Multiple Duty Station in Coastal West Africa and Haiti.
Accredited Universities are the ones listed in the UNESCO World Higher Education Database (https://whed.net/home.php).
Values – all IOM staff members must abide by and demonstrate these three values:
- Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
- Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
- Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
Core Competencies – behavioural indicators
- Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
- Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
- Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
- Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
- Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.
Managerial Competencies – behavioural indicators
- Leadership: provides a clear sense of direction, leads by example and demonstrates the ability to carry out the organization’s vision; assists others to realize and develop their potential.
- Empowering others & building trust: creates an atmosphere of trust and an enabling environment where staff can contribute their best and develop their potential.
- Strategic thinking and vision: works strategically to realize the Organization’s goals and communicates a clear strategic direction.
IOM’s competency framework can be found at this link.
Competencies will be assessed during a competency-based interview.
Internationally recruited professional staff are required to be mobile. Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.
Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances. Subject to certain exemptions, vaccination against COVID-19 will in principle be required for individuals hired on or after 15 November 2021. This will be verified as part of the medical clearance process.
Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.
How to apply
Interested candidates are invited to submit their applications HERE via PRISM, IOM e-Recruitment system, by 25 January 2023 at the latest, referring to this advertisement.
IOM only accepts duly completed applications submitted through the IOM e-Recruitment system. The online tool also allows candidates to track the status of their application.
Only shortlisted candidates will be contacted.
For further information please refer to: www.iom.int/recruitment
IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.
Requisition: EOI 2023 04 Field Coordinator (Programme Operations) (P3) Multiple Duty Stations (57912538) Draft
Posting: Posting NC57912539 (57912539) Released