Resources Management Officer At International Organization for Migration

Position Title: Resources Management Officer

Duty Station: Geneva, Switzerland

Classification: Professional Staff, Grade P2

Type of Appointment: Special short-term graded, nine months with possibility of extension

Estimated Start Date: As soon as possible

Closing Date: 31 January 2023

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive work environment. Read more about diversity and inclusion at IOM at www.iom.int/diversity.

Applications are welcome from first- and second-tier candidates, particularly qualified female candidates as well as applications from the non-represented member countries of IOM. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process.

For the purpose of this vacancy, the following are considered first-tier candidates:

1. Internal candidates
2. Candidates from the following non-represented member states:

Antigua and Barbuda; Aruba (Netherlands); Botswana; Cabo Verde; Comoros; Congo (the); Cook Islands; Curaçao; Fiji; Grenada; Guinea-Bissau; Holy See; Iceland; Kingdom of Eswatini; Kiribati; Lao People’s Democratic Republic (the); Madagascar; Marshall Islands; Micronesia (Federated States of); Namibia; Nauru; Palau; Saint Kitts and Nevis; Saint Lucia; Saint Vincent and the Grenadines; Samoa; Sao Tome and Principe; Seychelles; Solomon Islands; Suriname; The Bahamas; Timor-Leste; Tonga; Tuvalu; Vanuatu

Second tier candidates include:

All external candidates, except candidates from non-represented member states.

Context:

The Protection Division (PXD) aims to provide a coherent response to the needs of migrants, states, and civil society to ensure that migrants in need of assistance receive both case-specific and sustainable assistance. Beneficiaries include asylum seekers, stranded migrants, migrants with health concerns, migrants who were victims of trafficking, exploitation, or other forms of abuse, as well as those considered highly vulnerable to such abuse, such as unaccompanied migrant children.

As such, PXD has the institutional responsibility to oversee policy and technical guidance and provide programmatic support to IOM Country Offices focusing on the following practice areas: analytics and data for evidence-based policy development and programming; safe and dignified return and sustainable reintegration; countering human trafficking and protection to victims (CT); assistance to migrants who experienced or are vulnerable to abuse or exploitation (AVM); protecting migrant children; and addressing exploitation in supply chains.

Within PXD, the Return and Reintegration Unit is tasked with providing global programme and policy support for IOM’s return and reintegration activities. This includes support towards the adoption of an integrated approach to migrant reintegration addressing the individual, community and structural levels and ensuring programs are in line with IOM’s Policy on the Full Spectrum of Return, Readmission and Reintegration (RRR Policy). At the same time the Return and Reintegration Unit takes into consideration cross-cutting issues such as the promotion of migrants’ rights, partnership and cooperation, as well as monitoring, evaluation, and data generation and analysis.

Under the overall supervision of the Head of Protection Division and direct supervision of the Head, Return and Reintegration Unit, and in close coordination with the Department of Financial and Administrative Management (DFM) and relevant units at Headquarters (HQ) and the Administrative Centres in Manila (MAC) and Panama (PAC), the Resources Management Officer will be responsible and accountable for supporting the budgetary, financial, human resources, and administrative functions of the “From Policy to Practice: Operationalizing a Rights-Based Approach to Return and Reintegration (RR P2P)” Project Hub of the Return and Reintegration Unit.

Core Functions / Responsibilities:

1. Support the monitoring and overseeing the financial management of all “From Policy to Practice: Operationalizing a Rights-Based Approach to Return and Reintegration (RR P2P)” Project activities including the review of financial expenditure and accountability.
2. Draft project and donor financial reports in accordance with IOM regulations and established procedures for the RR P2P Project. Support the maintenance and assist in strengthening appropriate internal controls to safeguard the RR P2P Project’s assets, cash and prevent fraud.
3. Prepare internal and ad hoc project financial reports and projections. Review monthlyaccounts of the RR P2P project. Ensure the timely payment request submission to the donor.
4. Oversee the project budget control process and analyse variances between budgeted and actual expenditures based on the donor agreement, make recommendation to the Project Manager on required and possible fund reallocation.
5. Provide technical support to the Project Manager throughout the cycle to ensure compliance with the general instructions of IOM, namely in the areas of general administration, finance and human resources.
6. Validate that the costs are correctly allocated to the RR P2P Project consistent with IOM’s projectization criteria.
7. Assist in managing the Human Resources function and make recommendations on recruitment and personnel administration. Correctly apply Human Resources policies, rules and regulations and make recommendations for resolving difficult or sensitive cases in consultation with the Project Manager and the Head, Return and Reintegration of Unit.
8. Monitor and validate the proper project records in PRISM.
9. Support in oversight of Supply Chain services linked to the RR P2P Project, including contracts with suppliers of goods and services.
10. Undertake duty travel related to Project’s financial monitoring visits as required.
11. Perform such other duties as may be assigned.

Required Qualifications and Experience:

Education

• Master’s degree in Finance, Accounting, Public Administration, Business Administration, Commerce, or a related field from an accredited academic institution with two years of relevant professional experience; or
• University degree in the above fields with four years of relevant professional experience.
• Professional certification as Chartered Accountant (CA) or Certified Public Accountant (CPA), Chartered Institute of Management Accountants (CIMA), or Association of Chartered Certified Accountants (ACCA) will be a distinct advantage.

Experience

• Experience in all areas of financial administration including financial management, accounting and budgeting;
• Experience in human resources, procurement and logistics;
• Experience using an Enterprise Resource Planning system,
• Experience in emergency operations an advantage; and,
• Experience in monitoring and evaluation and / or audit an advantage.

Skills

• Sound knowledge of IOM/UN accounting policies, systems, software and procedures is required;
• Excellent written and oral communication skills, including the ability to identify and express clearly key messages, adapting style to the intended audience;
• Strong computer literacy, especially MS Office tools, SAP or other ERP software;
• Ability to work closely with government and international officials;
• Demonstrated ability to act independently and exercise sound judgment;
• Ability to work under pressure;
• Demonstrated ability to prepare clear and concise report; and,
• Knowledge of International Public Sector Accounting Standards (IPSAS) an advantage.

Languages

IOM’s official languages are English, French, and Spanish.

External applicants for all positions in the Professional category are required to be proficient in English and have at least a working knowledge of one additional UN Language (Arabic, Chinese, French, Russian, or Spanish).

For all applicants, fluency in English is required (oral and written). Working knowledge of French and/or Spanish, and/or Portuguese is an advantage.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Notes

Accredited Universities are the ones listed in the UNESCO World Higher Education Database (https://whed.net/home.php).

Required Competencies:

Values – all IOM staff members must abide by and demonstrate these three values:

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators level 2

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

IOM’s competency framework can be found at this link.

https://www.iom.int/sites/default/files/about-iom/iom_revised_competency_framework_external.pdf

Competencies will be assessed during a competency-based interview.

Other:

Internationally recruited professional staff are required to be mobile.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.

The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances. Subject to certain exemptions, vaccination against COVID-19 will in principle be required for individuals hired on or after 15 November 2021. This will be verified as part of the medical clearance process.

Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.