Closing date: Sunday, 9 April 2023

Hardship Level (not applicable for home-based): B

Family Type (not applicable for home-based): Family

Staff Member / Affiliate Type: UNOPS LICA4

Target Start Date: 2023-05-08

Job Posting End Date: April 9, 2023

Terms of Reference

Desired candidate profile

The Registration assistant is a member of the Protection/Registration unit and will assume a wide range of responsibilities. The Registration Assistant is responsible for collecting and verifying the information related to biodata and family composition of displaced persons and enter into the UNHCR database, capture biometric data such as fingerprint, iris and photograph of displaced persons as well as to identify displaced persons with specific needs at the stage of data collection and refer to Protection staff for further assistance.

Prior experience with the UNHCR proGres is desirable, or otherwise advanced knowledge in computer-based data entry are desired. Advanced data processing skills are preferable. Furthermore, demonstrated skills in working in an efficient and accurate manner are recommended. As extensive travel is expected, it’s essential that the incumbent demonstrates flexibility and a strong team spirit.

Operational context

Thailand hosts along the Thai-Myanmar border some 90,000 displaced persons (refugees) from Myanmar over the last three decades. UNHCR Offices are engaged in a range of activities to support the Royal Thai Government (RTG) in ensuring their international protection and seeking solutions to the protracted refugee situation. UNHCR Thailand is planning a verification exercise in all 9 refugee camps along the border, jointly with the RTG. Therefore, extensive travel to the different refugee camps will be expected.

Required languages Required: English and Thai Desirable: Knowledge of Karen, Karenni or Burmese language

Location: Mae Sot

Standard Job Description: Registration Assistant

Organizational Setting and Work Relationships

The Registration Assistant is a member of the registration team and is supervised by a more senior colleague who normally reports directly to the Registration Officer. The incumbent is responsible for supporting all activities related to registration, which may also include functions related to reception, filing and data management. S/he responds to queries from asylum seekers and refugees regarding UNHCR’s registration procedures and their rights and entitlements. The Registration Assistant liaises with protection staff and partners to ensure timely identification and referral of persons of concern for protection follow up and may provide interpretation and/or translation services in cases for which s/he has the required language competencies.

All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR’s core values of professionalism, integrity and respect for diversity.


  •  Conduct registration interviews in accordance with local SOPs and registration standards.
  •  Respond to queries from asylum seekers and refugees regarding UNHCR’s registration procedures and their rights and entitlements.
  •  Maintain accurate and up-to date records and data related to all individual registration cases.
  •  Identify persons with specific needs and ensure timely referral to protection follow-up as required.
  •  Collaborate with protection staff and/or partners in the delivery of assistance and programming, including provision of identity and entitlement documentation
  •  Act as interpreter and translator when needed.
  •  Refer cases to other units within the office and to implementing partners as necessary.
  •  Perform other related duties as required.

Minimum Qualifications

Education & Professional Work Experience

Years of Experience / Degree Level

G4 – 1 year relevant experience with High School Diploma; or Bachelor or equivalent or higher

Field(s) of Education

Not applicable.

Certificates and/or Licenses

Social Sciences; Statistics; Mathematics;

Information Technology; HCR Protection Lrng Prog;

(Certificates and Licenses marked with an asterisk* are essential)

Relevant Job Experience


Not specified.


Experience in working with UNHCR proGres software.

Functional Skills

IT-Computer Literacy;

(Functional Skills marked with an asterisk* are essential)

Language Requirements

For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English.

For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language.

For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.

All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination and abuse of power.

As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise.

This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates.

Required Languages: ,

Additional Qualifications: Skills



HCR Protection Learning Program – UNHCR, Information Technology – Other, Mathematics – Other, Social Sciences – Other, Statistics – OtherWork Experience

Other information: This position doesn’t require a functional clearance.