Position Title: Programme Support Officer (IBM)
Duty Station: IOM Somalia in Nairobi*, Kenya
Classification: Professional Staff, Grade P1
Type of Appointment: Fixed term, one year with possibility of extension
Estimated Start Date: As soon as possible
Closing Date: 19 January 2023
Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
The International Organization for Migration (IOM) has been implementing Immigration and Border Management (IBM) programmes since 2007, building the capacity of the Somali authorities in effective IBM to promote safe and orderly migration, thereby mitigating security threats. The programme provides technical support under five thematic areas: 1) Legislation and policy; 2) Infrastructure and equipment; 3) Border Management Information Systems; 4) Inter-agency and regional collaboration, and 5) Organisational development and management.
The IBM programme is directly implemented by IOM without implementing partners, and most of the activities in the programme are delivered by the programme staff assigned to the project, which requires interaction with multiple Somali authorities whose needs and capacities are at different stages. The programme is funded by different donor governments and requires macroand micro-level attention to the political, security and socio-economic landscapes of the Horn of Africa in general and Somalia in particular.
Under the overall supervision of the Deputy Chief of Mission (COM) and under the direct supervision of the Programme Manager (IBM), the Programme Support Officer (IBM) will be responsible for assisting with the management, implementation, and coordination of specific IBM projects in Somalia.
Core Functions / Responsibilities:
- Perform preliminary analyses on project implementation activity mapping in close coordination with Project Focal Points.
- Track and produce updates on project activities, where relevant, suggest corrective actions with mapping and identification of needs and gaps, draft specific segments of project proposals in close coordination with Project Development Focal Point.
- Complete various forms, templates, and tracking tools for projects in close coordination with the Project focal points for the smooth tracking of the activities.
- Assist in the organisation of, and take part in, workshops, trainings, and consultations with national stakeholders according to project activities.
- In close coordination with the Monitoring Evaluation Accountability and Learning (MEAL) Unit and Program Managers, draft technical inputs to help support the development of Monitoring and Evaluation (M&E) data collection and quality assurance tools for projects or programmes.
- Track project expenditures and burn rates for ongoing projects and provide administrative support in close coordination with mission finance and procurement staff.
- Monitor and update the project risk register.
- Monitor the proper documentation and filing of the project administrative and financial documents as well as of data collection forms.
- Perform such other duties as may be assigned.
Required Qualifications and Experience:
- Master’s degree in Business Administration, Finance, Accounting, Social Science, Development Studies, or a related field from an accredited academic institution; or
- University degree in the above fields with two years of relevant professional experience.
- Experience in Project support in humanitarian fields, including administrative and budget monitoring, and financial tracking.
- Experience in training activities, including reporting.
- Working experience with International, Humanitarian or Development Organization.
- Working experience with Programmes Management is an asset.
- Excellent writing skills in English, be able to write reports and assessment.
- Good interpersonal skill with experience in a multinational, multilingual and multicultural team.
- Emergency management in complex humanitarian response.
- Knowledge on SAP is an asset.
- Proven experience in the usage of office software packages (MS Word, Excel, etc.) and knowledge of spreadsheet and data analysis.
IOM’s official languages are English, French, and Spanish.
External applicants for all positions in the Professional category are required to be proficient in English and have at least a working knowledge of one additional UN Language (Arabic, Chinese, French, Russian, or Spanish).
For all applicants, fluency in English is required (oral and written). Working knowledge of Somali is an advantage.
Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.
This position is based in Nairobi, Kenya with frequent travel to Somalia.
Accredited Universities are the ones listed in the UNESCO World Higher Education Database (https://whed.net/home.php).
Values – all IOM staff members must abide by and demonstrate these three values:
- Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
- Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
- Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
Core Competencies – behavioural indicators level 2
- Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
- Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
- Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
- Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
- Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.
Managerial Competencies – behavioural indicators level 2
- Leadership: provides a clear sense of direction, leads by example and demonstrates the ability to carry out the organization’s vision; assists others to realize and develop their potential.
- Empowering others & building trust: creates an atmosphere of trust and an enabling environment where staff can contribute their best and develop their potential.
- Strategic thinking and vision: works strategically to realize the Organization’s goals and communicates a clear strategic direction.
IOM’s competency framework can be found at this link.
Competencies will be assessed during a competency-based interview.
Internationally recruited professional staff are required to be mobile.
Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
This selection process may be used to staff similar positions in various duty stations. Recommended candidates endorsed by the Appointments and Postings Board will remain eligible to be appointed in a similar position for a period of 24 months.
The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.
Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances. Subject to certain exemptions, vaccination against COVID-19 will in principle be required for individuals hired on or after 15 November 2021. This will be verified as part of the medical clearance process.
Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.
How to apply
Interested candidates are invited to submit their applications HERE via PRISM, IOM e-Recruitment system, by 19 January 2023 at the latest, referring to this advertisement.
IOM only accepts duly completed applications submitted through the IOM e-Recruitment system. The online tool also allows candidates to track the status of their application.
Only shortlisted candidates will be contacted.
For further information please refer to: www.iom.int/recruitment
IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.
Requisition: VN 2023 02 Programme Support Officer (IBM) (P1) IOM Somalia in Nairobi, Kenya (57914931) Released
Posting: Posting NC57914932 (57914932) Released