Programme Support Officer At International Organization for Migration

1. Support and coordinate project development activities in close coordination with Programme Managers (PM) and Senior Programme Coordinator by providing various technical inputs, drafting sections of project funding submissions/proposals and appeals, and checking internal coherence and coordination between programmes.
2. Provide technical inputs and information to support programme managers in the preparation of periodic reports on programme delivery, including interim and final reports to donors on budgetary expenditure and results, and monitor and follow up on timely and high-quality reporting requirements in accordance with IOM procedures and donor requirements.
3. Draft internal progress implementation analyses, provide input to programme monitoring, including documenting significant decisions, problems or deviations and evaluating programming aspects to help identify and contribute to the prevention and mitigation of risks.
4. In close coordination with relevant colleagues, organize the collection, processing, analysis and documentation of project data for reporting purposes and facilitate a systematic approach in data management.
5. Conduct preliminary analysis of funding, resource utilization, and resource allocation in close coordination with IOM Pakistan Resource Management Officers (RMOs) and Programme managers.
6. Maintain internal liaison with other units at IOM Pakistan, ROAP, IOM CO implementing similar activities to facilitate a coordinated approach to programme implementation and to help identify synergies.
7. Provide administrative and logistical support for the development and maintenance of close collaboration and dialogue with relevant stakeholders, such as Government entities, United Nations (UN) agencies, International Non-Governmental Organizations (INGO), donors, etc. to assist in enhancing project effectiveness and avoiding duplication. Provide administrative and logistical support to IOM’s coordination responsibilities within the UN-led coordination structures.
8. Draft portions of press briefing notes, newsletters, presentations, talking points and other materials related to the work of the CO to assist the Public Information Team.
9. Facilitate the consideration of cross-cutting issues such as gender, children, environment and accountability to affected populations during programme development and implementation.
10. Assist in internal and external meetings, undertake site travels and duty travels as required.
11. Assist Programme Support Unit Coordinator in building project development and management capacity of mission staff by providing guidance on the usage of organization tools and portals, participating in training sessions or workshops, and drafting guidance materials.
12. Perform such other duties as may be assigned.

• Master’s degree in Political or Social Sciences, Law, International Relations or a related field from an accredited academic institution with two years of relevant professional experience; or
• University degree in the above fields with four years of relevant professional experience.

• Experience in supporting project development and management, reporting, and communications;
• Experience in emergency and post-crisis environments, community mobilization, humanitarian assistance, human rights;
• Experience in the coordination, implementation, analysis and evaluation of humanitarian, development, and/or migration management programmes;
• Experience in supporting programme management, including budget planning and monitoring and evaluation;
• Experience in liaising with governmental authorities, other national/international institutions.

• Knowledge of UN, IOM and Non-Governmental Organisation (NGO) mandates and programmes in the humanitarian response, Internally Displaced Persons (IDPs), post-conflict environment and development.
• Demonstrated communication skills, both written and verbal.
• Demonstrated high level of expertise in project implementation.
• Knowledge of monitoring and evaluation.
• Demonstrated communication skills with government partners.

Notes

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

• Leadership: provides a clear sense of direction, leads by example and demonstrates the ability to carry out the organization’s vision; assists others to realize and develop their potential.
• Empowering others & building trust: creates an atmosphere of trust and an enabling environment where staff can contribute their best and develop their potential.
• Strategic thinking and vision: works strategically to realize the Organization’s goals and communicates a clear strategic direction.

How to apply