Parent Sector: Education Sector (ED)

Duty Station: Ukraine

Job Family: Education

Type of contract: TA G5

Duration of contract: 11 months (with the possibility of extension subject to performance and resource availability)

Recruitment open to: External candidates (only open to nationals of Ukraine)

Application Deadline (Midnight Paris Time): 16 March 2023

UNESCO Core Values: Commitment to the Organization, Integrity, Respect for Diversity, Professionalism



UNESCO is the United Nations Specialized Agency with a mandate in education from lifelong learning perspectives and is committed to addressing inequalities and exclusions affecting the most vulnerable populations, including those in emergencies, conflicts, and crises-affected contexts.

UNESCO works to protect the right to education of the Ukrainian people. In full alignment with Ukraine’s Recovery Plan and the United Nations Transitional Framework, the education component of UNESCO’s emergency assistance programme for Ukraine focuses on four pillars: (1) Provision of hardware, software, and teacher training to support hybrid and distance teaching and learning; (2) Development and maintenance of digital education platforms and contents; (3) Support to students and teachers in Ukraine and those displaced in neighboring countries; and (4) Support to national education systems in Ukraine and in neighboring countries.

Scope of the assignment:

Under the overall authority of the Assistant Director-General for Education (ADG/ED), the guidance of the Director of the Division for Education 2030 (DIR/E30), the supervision of Chief of the Section of Migration, Displacement, Emergencies Education Section (ED/E30/EME) and direct supervision of the Ukraine Desk Liaison Officer, the incumbent will serve as a Programme Assistant in close coordination and collaboration with UNESCO’s Ukraine Team Lead in Mental Health and Psychosocial Support (MHPSS) and National Project Officer in MHPSS, within the framework of the Education component of UNESCO’s Emergency Assistance Programme and carry out the following broad-based tasks:

Duties and responsibilities:

  • Provide administrative and logistical support to programme activities in Ukraine.
  • Draft and assist in preparing background documents, meeting agendas, invitations, correspondence, minutes, forms, briefing notes, presentations, and other relevant documents in English and Ukrainian.
  • Provide administrative and logistical support in organizing meetings, conferences, missions, and other relevant programme activities.
  • Track and maintain files, records, and correspondence in a systematized manner and in close coordination with UNESCO Headquarters and UNESCO Desk in Ukraine.
  • Informally translate documents from either Ukrainian/English into the other language and assist with interpretation in relevant meetings.
  • Develop and maintain project databases and assist with the dissemination of key information with UNESCO’s partners.
  • Undertake other tasks as deemed relevant by the direct supervisor and/or UNESCO Education management.

COMPETENCIES (Core / Managerial)

Accountability (C)

Communication (C)

Innovation (C)

Knowledge sharing and continuous improvement (C)

Planning and organizing (C)

Results focus (C)

Teamwork (C)

For detailed information, please consult the UNESCO Competency Framework.


Academic qualifications

  • Completed secondary, technical or vocational education.

Professional experience

  • A Minimum of five (5) years of work experience in providing administrative support to programmes and projects teams

Skills and competencies

  • Very good knowledge of office software (Outlook, Word, Excel, PowerPoint, etc.).
  • Ability to manage information objectively, accurately and confidentially.
  • Flexibility and adaptability to work schedules and priorities according to workload, emergencies and deadlines.
  • Ability to design, work and execute tasks independently with thoroughness, care and method.
  • Ability to work with and within multicultural teams.
  • Excellent interpersonal skills and the ability to work effectively in a team and in a multicultural environment.
  • Good knowledge of IT skills (Microsoft Word, Excel, PowerPoint, Intranet, Internet, etc.).


  • Excellent knowledge (written and spoken) of English and Ukrainian


  • Relevant professional experience in UN System or at the international level.

How to apply

Please note that all candidates must submit their up-to-date UNESCO curriculum vitae form and letter of motivation in English by email to the following email address: with a copy to and provide complete and accurate information.

UNESCO places great emphasis on ensuring that the objectives of the work assignment, as described in the Terms of Reference, are met. Accordingly, in evaluating the applications for the assignment, attention will focus first and foremost on the technical elements.

UNESCO uses communication technologies such as video or teleconference, e-mail correspondence, etc., for the assessment and evaluation of candidates.

Please note that only selected candidates will be further contacted, and candidates in the final selection step will be subject to reference checks based on the information provided.


UNESCO applies a zero-tolerance policy against all forms of harassment.

UNESCO is committed to achieving and sustaining gender parity among its staff members in all categories and at all grades. Furthermore, UNESCO is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities, as well as nationals from non-and under-represented Member States are equally encouraged to apply. All applications will be treated with the highest level of confidentiality. Worldwide mobility is required for staff members appointed to international posts.

UNESCO does not charge a fee at any stage of the recruitment process.