Closing date: Sunday, 16 April 2023

Job Identification : 9507

Locations : Suva, Fiji

Posting Date : 03/29/2023, 02:48 PM

Apply Before : 04/16/2023, 01:00 PM

Job Schedule : Full time

Grade : SB3

Vacancy Type : Service Contract Holders

Rotational/Non Rotational : Non-Rotational

Contract Duration : 1 Year with Possibility for extension

Education and Work Experience : High School certificate – 5 year(s) experience

Other Criteria

Database design, development & management for programme indicators or other development frameworks using any database management application system

Required Languages : English

Vacancy Timeline : 2 Weeks

Job Category : Administration/Operations/Support

Job Description

The Position:

The post of Monitoring & Evaluation Database Assistant is located in Suva, Fiji as part of the UNFPA Pacific Sub-Regional Office and reports directly to the Monitoring & Evaluation Specialist. S/he will work in liaison with PSRO’s IT Assistant will focus on assisting the M&E Specialist in the planning, implementation and monitoring of the Evidence based decision making in the Pacific project.

How you can make a difference: UNFPA is the lead UN agency for delivering a world where every pregnancy is wanted, every childbirth is safe and every young person’s potential is fulfilled. UNFPA’s new strategic plan (2022-2025), focuses on three transformative results: to end preventable maternal deaths; end unmet need for family planning; and end gender-based violence and harmful practices. In a world where fundamental human rights are at risk, we need principled and ethical staff, who embody these international norms and standards, and who will defend them courageously and with full conviction. UNFPA is seeking candidates that transform, inspire and deliver high impact and sustained results; we need staff who are transparent, exceptional in how they manage the resources entrusted to them and who commit to deliver excellence in programme results.

Job Purpose: The M&E Database Assistant will support and cover the technical database aspects of the information system and data on the indicators for all 14 Pacific Island countries covered under the Pacific Sub Regional Programme (SRP6), the Transformative Agenda, NZ-UN Pacific Partnership, Pacific Spotlight Initiative, USAID funded BHA humanitarian programme; and the Supplies Pacific programme. The description of the services activities and outputs to be provided are outlined below:

  •  Work with CSF Technical Team in the implementation of the agreed schedule of activities for the DFA platform rollout consisting of: development, design and customization of the tools stages capacity development support and maintenance
  •  Assist the UNFPA PME unit to roll out the staff training on the administration and use of the database
  •  Provide technical database and focal point management support services for the EBDMP project
  •  Assist the UNFPA PSRO in the launch of the “UNFPA Pasifika Vaka Indicator Database”
  •  Work with the PSRO Information Technology unit on IT matters and related specifications required to support the implementation of the DFA platform products
  •  Attend to all database and indicator support requests from M & E senior management and country staff

You would be responsible for: The M&E Database Assistant will produce his/her deliverables digitally and submit to the M&E Specialist based on the timelines set out below:

  •  Implementation of the EBDMP project activities in liaison with CSF as the main database supplier of the software programme
  •  Work with CSF and facilitate the implementation of the project activities in the concept note
  •  Provide technical database inputs from UNFPA as required by CSF to enable them to deliver their activities and fully rollout the database requirements as outlined in the concept note. This would entail any support and facilitation to CSF in the development, design, customization to ensure full functionality of the required DFA tools for PSRO. A key task under this would be the consolidation of the master excel database and prepare for its export to the new DFA platform
  •  Attend and participate in the DFA training on Database administration and system user support under ToT modality by CSF and roll out training for UNFPA staff in Suva and in the field
  •  Attend and participate in the DFA training on DFA database system support and maintenance under the ToT modality by CSF with the PME unit staff

Technical database management support

  •  Provide technical support related to the upgrading of the PSRO excel based indicator database to the new DFA platform and application
  •  Assist the M&E Specialist in tracking and providing oversight of the project throughout the life of the project and provide project updates for presentation to management and staff.

UNFPA Pasifika Indicator Database Launch

  •  Facilitate the launching of the UNFPA Pasifika Vaka Indicator Database including the development of the programme agenda of launch in liaison with the PM unit

Liaison with UNFPA PSRO IT Unit

  •  Work closely with UNFPA IT support officer on identifying internal IT needs, specifications and requirements for the new database to fully function and made easily available to all in ended users and the wider public
  •  Indicator data storage and dissemination
  •  Attend to all queries and requests related to UNFPA indicators in the database and support its use and dissemination

Carry any other duties assigned by the supervisor or senior management team

Qualifications and Experience Education:

  •  Completed Secondary Level Education is required
  •  Bachelor’s degree or higher in Information Technology, Computing Science or Database management application systems.

Knowledge and Experience:

  •  Minimum 5 years’ experience in working with development agencies, academic institutions in the field of Information Technology, computerized information systems and/or database management application systems.
  •  Previous database design, development and management for programme indicators such as the MDGs, SDGs and or other development agency frameworks using MS Access, DI Monitoring, DevInfo or any other database management application system is an advantage.
  •  Experience in conducting training and capacity building on database and or information systems
  •  Strong data entry, verification, indicator quality assurance, analysis and analytical writing and computing skills.
  •  Knowledge of database management applications and/or including statistical software
  •  Good interpersonal, organizational, M&E, networking and communication skills
  •  Previous experience with the United Nations and/or an International Institution or Organization is preferred.

Languages: Fluency in English and knowledge of the local language is required.

Required Competencies


  •  Exemplifying integrity,
  •  Demonstrating commitment to UNFPA and the UN system,
  •  Embracing cultural diversity,
  •  Embracing change. Functional Competencies:
  •  Result Oriented
  •  Managing data
  •  Managing documents, correspondence and reports
  •  Managing information and workflow
  •  Planning, organizing and multi-tasking
  •  Managing financial processes
  •  Job knowledge / technical expertise

Core Competencies:

  •  Achieving results,
  •  Being accountable,
  •  Developing and applying professional expertise/business acumen,
  •  Thinking analytically and strategically,
  •  Working in teams/managing ourselves and our relationships,
  •  Communicating for impact.

Compensation and Benefits This position offers an attractive remuneration package including a competitive net salary plus health insurance, pension, dependency allowances, annual/sick leave and other benefits as applicable.

Disclaimer UNFPA does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Fraudulent notices, letters or offers may be submitted to the UNFPA fraud hotline In accordance with the Staff Regulations and Rules of the United Nations, persons applying to posts in the international Professional category, who hold permanent resident status in a country other than their country of nationality, may be required to renounce such status upon their appointment.