Project Administrative and Operational Support Specialists (1 vacancy available)

Job announcement  : Aug 25, 2023

Unpublishing date  : 08/09/2023, 21:59:00

Organizational Unit : FLDOM – FAO Representation in Dominican Republic

Position type  : Temporary work

Requisition Type: NPP (National Project Personnel)

Grade Level: N/A

Main location  : Dominican Republic-Santo Domingo

Duration: 11 months (with the possibility of extension)

Position Number: N/A

IMPORTANT NOTICE – The expiration date and time displayed above are based on the date and time displayed on your personal device.

FAO strives for gender, geographic and linguistic diversity among its staff and international consultants, in order to best serve the Organization’s Member Nations in all regions.

  •  FAO is committed to achieving diversity in its workforce in terms of gender, nationality, origin and culture.
  •  Women, nationals of underrepresented or unrepresented Member States and persons with disabilities who possess the necessary qualifications are encouraged to apply.
  •  Everyone working for FAO must adhere to the highest standards of integrity and professional conduct and uphold FAO values.
  •  FAO, as a specialized agency of the United Nations, applies a policy of zero tolerance for conduct incompatible with its statute, objectives and mandate, in particular sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination.
  •  All successful candidates will undergo rigorous reference and background checks.
  •  All requests will be treated with the strictest confidentiality.

organizational framework

African swine fever (ASF) is a transboundary animal disease (TADs), with no vaccine or effective treatment; Its control is complex and requires efforts and coordination of all actors (Official Veterinary Services – SVO, neighboring countries, national and international organizations, among others). ASF was confirmed in the Dominican Republic (DR) and notified to the World Organization for Animal Health (WHOSA) on July 29, 2021, causing economic losses in the country’s economy and in the national pig industry.

Pork production and its value chain are diverse and important in the DR; for the country’s economy and as a social and cultural activity, it generates more than 50,000 jobs and represents 70% of the country’s demand for pork, being the second most consumed meat, after chicken.

SVOs in the DR face some challenges to control and eradicate ASF, such as adequate epidemiological surveillance systems for animal health diseases, low levels of biosafety, and technical assistance to producers on good production practices (FAO, 2017). This situation has been addressed by several ongoing projects of FAO, the International Regional Organization for Animal and Plant Health (OIRSA), the Inter-American Institute for Cooperation on Agriculture (IICA), and the United States Agency for International Development ( USAID) and USDA/APHIS. In this sense, FAO was asked to support the improvement of biosecurity throughout the pork value chain,

The current epidemiological situation of ASF in the DR has shown that there are still active cases of ASF in the country, with the largest number of outbreaks concentrated in areas densely populated by pigs. Biosecurity practices are limited in the pork production chain, especially in small producers. This deficiency contributes to ASF viral circulation in the different production systems. The accumulation of ASF foci that remain open/active for long periods does not allow effective eradication. Therefore, it is essential to focus efforts on supporting the generation of a national biosafety program.

In that sense, it is essential to count on the administrative and operational support of the project GCP/DOM/026/USA “Accelerating the control and eradication of African Swine Fever (ASF) through a national biosecurity program for the pig value chain in the Dominican Republic ( DR)”

This contract is aimed at supporting the FAO Representation and the Coordination of the Biosafety Project in the administrative support, planning and organization of the Project.

Hierarchical dependency

The hired person reports directly to the FAO Representative in the Dominican Republic and the Coordinator of the FAO national Biosafety Project in the Dominican Republic and the Regional Livestock and Animal Health Officer (LTO of the project).

Field of specialization

Administrative and operational assistant (Administration)

Tasks and responsibilities

The specialist will have the following responsibilities:

  •  Support the planning, organization, execution of activities, field trips, among others, of the assigned projects;
  •  Execute administrative processes related to the preparation and monitoring of contracts for the acquisition of equipment and services, including purchases of materials and equipment, letters of agreement, according to MS 502 and MS 507;
  •  Serve as a Buyer in support of the project purchasing processes, contributing to the segregation of functions of the Office;
  •  Give support to the quality control of the Letters of Agreement (CdA) of the office and other required documents;
  •  Assist in processes related to the purchase of equipment and supplies outside the delegation of authority of the BH, as required;
  •  Support the preparation of written reports and presentations.
  •  Support the request and processing of per diems and travel expenses related to the National Biosafety Project.
  •  Provide operational and administrative support to the organization and implementation of events and workshops held within the scope of the National Biosafety Program and other FAO projects.
  •  Support budget control of the National Biosafety program, collaborate in the preparation of budget reviews and reconcile project accounts in compliance with FAO standards;
  •  Perform other administrative functions, as requested by the supervisors in support of the team’s work


Minimum requirements

  •  National of the Dominican Republic.
  •  University Degree in administrative areas.
  •  Minimum 3 years of experience working in administrative, procurement or finance matters.
  •  Practical knowledge of the Spanish language (Level C) and limited knowledge of English (Level B).

FAO Core Competencies

  •  Results-based approach
  •  Teamwork
  •  Communication
  •  Building Effective Relationships
  •  Knowledge sharing and continuous improvement

Technical/functional skills

  •  Experience in adequately supported administrative, operations and planning processes.
  •  Experience in properly documented purchasing processes.
  •  Experience in budget management.
  •  Experience in logistics of activities carried out in a timely manner.
  •  Good willingness to work as a team.
  •  Demonstrated experience as an administrative and operational project assistant.
  •  Excellent interpersonal communication skills, as well as analysis and writing of technical reports.
  •  Knowledge and experience in archiving documents.
  •  Ability to work under pressure and against tight deadlines.
  •  Ability to analyze and write reports.
  •  Efficient handling of Excel
  •  Work experience in International Organizations or Government institutions, desirable.

Selection criteria

  •  Only the pre-selected applicants who will go to the Panel interview stage will be contacted.
  •  Among the applications received, a preselection will be made based on the compatibility of the professional profiles and the required skills.
  •  The person with the best performance in the interview will be the one who is selected.
  •  Applicants for other open positions at FAO may be considered.
  •  This position is open only to nationals of the Dominican Republic.


  •  FAO does not charge fees at any stage of the recruitment process (application, interview, processing).
  •  Incomplete applications will not be considered. If you need help or have questions, please contact: Careers@fao.org
  •  Applications received after the application deadline has expired will not be accepted.
  •  Please be informed that FAO will only consider academic degrees or credentials obtained from an educational institution included in the Global Higher Education Database, which is a list maintained by the International Association of Universities (IAU)/UNESCO. The list can be consulted at: www.whed.net/
  •  For any other questions visit the FAO employment website: http://www.fao.org/employment/home/es/.

It is noted that all candidates should adhere to the Organization’s values ​​of commitment to FAO, respect for all and integrity and transparency.


  •  If you would like to apply, go to the FAO recruitment website ( Jobs at FAO) and complete your online profile.
  •  Incomplete applications will not be considered. Only applications received through the recruitment portal will be considered.
  •  We advise candidates to apply well in advance of the deadline.
  •  If you need help, please contact: Careers@fao.org.
  • The recruiting organization, FAO – Food and Agriculture Organization of the United Nations, has not specified a closing date for this vacancy or continues to list jobs after their stated closing date. Because such positions may remain open, they are listed here until removed from the recruiting organization’s website. Click the button below to verify its current status.




By oytq5