Administrative and Finance Cerk At International Organization for Migration

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive environment.

Applications from qualified female candidates are particularly encouraged.

Internal and external candidates are eligible to apply to this vacancy. For all IOM vacancies, applications from eligible and qualified internal candidates are considered before those of qualified and eligible external candidates in the selection process.

Organizational Context and Scope

The International Organization for Migration (IOM) is part of the United Nations System as the leading inter-governmental organization promoting humane and orderly migration for the benefit of all, with 174 member states and a presence in over 100 countries. Established in 1951 and now active in over 400 field locations worldwide, IOM works with partners, government and civil society to:

1. Assist in meeting the operational challenges of migration and mobility
2. Advance understanding of migration issues
3. Encourage social and economic development through migration; and
4. Uphold the human dignity and well-being of migrants and mobile populations.

The IOM Regional Office for West and Central Africa, covering 23 countries, has defined three regional strategic objectives for the 2020–2024 period based on the three pillars of the IOM Strategic Vision (2019–2023).

These objectives are mutually reinforcing and indicative of the Organization’s ambition to be the driving force in the global conversation on migration. They respond to current and emerging challenges, positioning the Organization to better serve Member States and migrant populations throughout all stages of their journey across the West and Central Africa region and beyond.

Core Functions / Responsibilities

Under the overall supervision of SRRMO and the direct supervision of RMO, the Finance clerk will be responsible for the following duties: (These duties are generic and thus not all inclusive nor are all duties carried out by all Finance Assistants)

• Assist the SRRMO with preparation of narrative reports
• Assist in the coordination of BR fleet
• Assist in preparing annual budget submission and revisions including estimating staff cost as well as rental and utilities, office equipment and supplies, printing, and other contracts, services or running expenses, to include in the budget;
• Extract and input data from various sources in financial or accounting systems;
• Review all types of payments starting from purchases to payment requests verifying that they are duly authorized, and all the supporting documents are attached therewith;
• Create new Vendor Accounts in PRISM;
• Perform claim verifications against documentation to ensure that purchases/services are properly authorized and that the goods have been received or services rendered;
• Provide assistance to all staff services such as travel, expense claims, document retrieval, etc.;
• Ensure proper and systematic completion of all posted payments and other accounting documents according to the established standards;
• Assist in the monthly accounts closure;
• Assist in monitor vendor accounts, follow up and monthly housekeeping;
• Assist in responding to central reviews (such as MER, PCR, PBR, Budget and Revenue reviews, etc.)
• Perform other related duties as required.

Required Qualifications and Experience

Education

• High school degree/certificate in finance, accounting, administration, management with minimum two years of relevant work experience

Languages

• Fluency in both French and English is required.

Required Competencies

The incumbent is expected to demonstrate the following values and competencies:

Values

• Inclusion and respect for diversity respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintain high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent, and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge continuously seeks to learn, share knowledge, and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring, and motivational way.

Other

Appointment is subject to confirmation of funding.

Appointment will be subject to certification that the candidate is medically fit for appointment.

Female candidates are encouraged to apply.