Programme Associate (Two Positions)
Location : Sanaa, YEMEN
Application Deadline : 13-Sep-23 (Midnight New York, USA)
Type of Contract : Service Contract
Post Level : SB-3
Languages Required : Arabic English
Starting Date : (date when the selected candidate is expected to start)
01-Dec-2023
Duration of Initial Contract : One-year with possibility for extension
UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.
UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.
Background
UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.
UN Women Iraq Yemen cluster Office (IYCO) is a cluster covering both countries, Iraq, and Yemen. Main office is based in Baghdad with field presences in Sanaa, Erbil, Aden, and Amman. IYCO programming focuses on four main strategic goals including women political participation, humanitarian action, economic empowerment and Women, Peace, and Security (WPS). IYCO aims to strengthen the UN response in addressing priorities for gender equality and women empowerment by developing and implementing innovative approaches and providing support to governments and civil society organizations.
Since 2014, UN Women in Yemen has been providing support to women displaced by the conflict, while advocating for greater women’s engagement in the ongoing political process within WPS efforts. To this end, UN Women utilizes a multi-sectoral approach that contributes to achieving the following results as part of all stakeholder’s collective response to Yemen crisis:
- Enhancing access to life saving support to women and youth through protection and economic empowerment.
- Strengthening the humanitarian – development – peace nexus efforts in Yemen.
- Supporting women and youth advocates participate and lead in multi-track peacebuilding processes and governance structures.
Reporting to the Programme Management Specialist, the Programme Associate works with and provides support to the members of the Programme Team in the development and implementation of effective programmes consistent with UN Women rules and regulations. The Programme Associate contributes to research, financial management, and programme implementation including providing necessary operational, administrative and programmatic support. The Programme Associate works in close collaboration with the operations, programme and projects’ staff in the Cluster Office and UN Women HQs as required for resolving complex finance-related issues and exchange of information.
Duties and Responsibilities
1. Provide administrative and logistical support to the formulation and management of Programmes
- Provide administrative support in the preparation of programme work plans, budgets, and proposals on programme implementation arrangements.
- Provide technical guidance to the Cluster Office and executing agencies on routine delivery and reporting of programme supported activities and finances.
- Prepare information for the audit of programmes/ projects and support implementation of audit recommendations.
- Review programme data from programmes/ projects for the Yemen Country Office website.
- Identify sources, and gather and compile data and information for the preparation of documents, guidelines, speeches and position papers.
2. Provide administrative support to the financial management of the Programme Unit
- Create projects in Quantum, prepare budget revisions, revise project awards and status; and determine unutilized funds and the operational and financial close of a project.
- Provide administrative support in monitoring budget preparation and the finances of programmes/projects; including the finalization of FACE forms.
- Review financial reports; prepare non-PO vouchers for development projects.
- Process payment for consultants.
- Maintain internal expenditures control system.
- Create requisitions in Quantum for development projects; register good receipts in Quantum.
- Assist in the preparation and follow up of cost-recovery bills in Quantum.
3. Provide administrative support to the Programme Unit
- Undertake all logistical, administrative and financial arrangements for organization for meetings, workshops, events, and missions.
- Make travel arrangements for the Programme Team, including travel requisitions and claims.
- Prepare public information materials and briefing packets.
- Assemble briefing materials and prepare power-point and other presentations.
- Provide guidance and training to Programme Assistants as needed.
4. Provide administrative support to Resource Mobilization
- Prepare cost-sharing and other agreements; follow up on contributions within the Cluster office resource mobilization efforts.
- Organize, compile and process information from donors, Cluster Office, and programme team, as inputs to various databases and documents.
5. Facilitate knowledge building and knowledge sharing
- Provide administrative support synthesis of lessons learnt and best practices related to programme management and finance.
- Provide administrative support to the organization of training for the office staff and partners on programme and operations related issues.
- Performs other relevant duties and tasks which may be requested by the Representative or the Programme Management specialist.
Competencies
Core Values:
- Respect for Diversity
- Integrity
- Professionalism
Core Competencies:
- Awareness and Sensitivity Regarding Gender Issues
- Accountability
- Creative Problem Solving
- Effective Communication
- Inclusive Collaboration
- Stakeholder Engagement
- Leading by Example
Functional Competencies
- Good knowledge of programme management.
- Ability to administer and execute administrative processes and transactions.
- Ability to create, edit and present information in clear and presentable formats.
- Ability to manage data, documents, correspondence and reports information and workflow.
- Strong financial and budgeting skills.
- Strong IT skills.
Required Skills and Experience
Education and certification:
- Completion of secondary education required.
- Bachelor’s degree in business or public Administration is an asset.
Experience:
- At least 6 years of progressively responsible experience in administration or programme management/support.
- Experience in working in a computer environment using multiple office software packages.
- Experience in the use of Quantum is an asset. Programme Associate (two positions), Sana’a, Yemen At UNDP – United Nations Development Programme
- Experience in supporting a team.
Language Requirements:
- Fluency in English and Arabic is required.
- Knowledge of the other UN official working language is an asset.
Application Information:
- All applications must include (as an attachment) the completed UN Women Personal History form (P-11) which can be downloaded from: https://www.unwomen.org/sites/default/files/Headquarters/Attachments/Sections/About%20Us/Employment/UN-Women-P11-Personal-History-Form.doc.
- Kindly note that the system will only allow one attachment. Applications without the completed UN Women P-11 form will be treated as incomplete and will not be considered for further assessment.
- UN Women will only be able to respond to those applications in which there is further interest.
Note: In July 2010, the United Nations General Assembly created UN Women, the United Nations Entity for Gender Equality and the Empowerment of Women. The creation of UN Women came about as part of the UN reform agenda, bringing together resources and mandates for greater impact. It merges and builds on the important work of four previously distinct parts of the UN system (DAW, OSAGI, INSTRAW and UNIFEM), which focused exclusively on gender equality and women’s empowerment.
Diversity and inclusion: At UN Women, we are committed to creating a diverse and inclusive environment of mutual respect. UN Women recruits, employs, trains, compensates, and promotes regardless of race, religion, color, sex, gender identity, sexual orientation, age, ability, national origin, or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, competence, integrity and organizational need.
If you need any reasonable accommodation to support your participation in the recruitment and selection process, please include this information in your application.