Programme Development and Reporting Officer At International Organization for Migration

Position Title: Programme Development and Reporting Officer

Duty Station: Niamey, Niger

Classification: Professional Staff, Grade P2

Type of Appointment: Special short-term graded, six months with possibility of extension

Estimated Start Date: As soon as possible

Closing Date: 30 March 2023

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive work environment. Read more about diversity and inclusion at IOM at www.iom.int/diversity.

Applications are welcome from first- and second-tier candidates, particularly qualified female candidates as well as applications from the non-represented member countries of IOM. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process.

For the purpose of this vacancy, the following are considered first-tier candidates:

1. Internal candidates
2. Candidates from the following non-represented member states:

Antigua and Barbuda; Aruba (Netherlands); Botswana; Cabo Verde; Comoros; Congo (the); Cook Islands; Curaçao; Fiji; Grenada; Guinea-Bissau; Holy See; Iceland; Kingdom of Eswatini; Kiribati; Lao People’s Democratic Republic (the); Madagascar; Marshall Islands; Micronesia (Federated States of); Namibia; Nauru; Palau; Saint Kitts and Nevis; Saint Lucia; Saint Vincent and the Grenadines; Samoa; Seychelles; Solomon Islands; Suriname; The Bahamas; Timor-Leste; Tonga; Tuvalu; Vanuatu

Second tier candidates include:

All external candidates, except candidates from non-represented member states.

Context:

Established in 1951, IOM is the leading intergovernmental organization in the field of migration and works closely with governmental, intergovernmental, and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does this by offering services and advice to governments and migrants.

Under the overall supervision of the Chief of Mission and the direct supervision of the Head of the Programme Support Unit (PSU) and in coordination with relevant project managers, the Programme Development and Reporting Officer will be responsible for contributing to the development of new projects in IOM Niger Country Office (CO), as well as supporting the monitoring, evaluation, learning, and external communication activities with key partners, including key donors. This includes supporting results-based project development and reporting processes, drafting information materials for communication and presentation purposes related to Niger CO’s programme priorities.

In close coordination with Niger CO’s units, the Programme Development and Reporting Officer will contribute to the CO’s efforts on advocacy, communication work with/to relevant authorities, donors, United Nations’ agencies, non-governmental organizations and other stakeholders.

Core Functions / Responsibilities:

1. Provide inputs for the development of new programmes/projects that respond to emerging trends and priorities, in close coordination with relevant Program Managers, PSU Head /CoM/Regional Office and external partners, in compliance with donor interests and requirements, and IOM procedures and guidance documents.
2. Edit, review and proofread programme documents and related documents, including complex or politically sensitive material, to facilitate accuracy, clarity, consistency and conformity with established IOM editorial standards and practice.
3. Assist in the overall integration of Monitoring Evaluation Accountability and Learning(MEAL) outputs in existing and new projects in partnership with the MEAL Unit and Program Managers; and support the development of M&E data collection and quality assurance tools for projects or programs.
4. Support and analyse data on programme implementation and indicators and co-ordinate with Programme Managers, CoM/Head of PSU for the drafting of regular progress reports to be submitted to donors, partners and IOM Regional and Headquarters.
5. Support fundraising actions by maintaining regular contact with donor relations counterparts, including organising and attending meetings and field site visits, contributing to the development, review and distribution of project funding submissions/proposals and appeals, and compiling information on donor policies and priorities.
6. In coordination with the Project Managers provide technical support to IOM’s project management information system (PRIMA-for-all) needs related to project reporting.
7. Assist in coordinating the compilation of reports and papers on IOM strategic approaches and priorities for internal and external distribution; and research, draft, and present documents necessary for project development, reporting and donor liaison purposes.
8. Support the direct supervisor where needed to provide information and inputs to the CoM/Head PSU, and to liaise with relevant authorities, United Nations agencies, non-governmental organizations (NGOs), Government and other stakeholders.
9. Keep accurate and pertinent records of all correspondence, project development and reporting files and administration information including maintaining the Project Tracking Matrix, SharePoint, and PRIMA files.
10. Perform such other duties as may be assigned.

Required Qualifications and Experience:

Education

• Master’s degree in International Development, International Relations, Migration Studies, Political Science, Social Science, Communication or a related field from an accredited academic institution with two years of relevant professional experience; or
• University degree in the above fields with four years of relevant professional experience.

Experience

• Experience in report writing, editing, proofreading, project development and/or project management with a preferred focus on humanitarian assistance and/or development;
• Experience in communications, donor liaison and/or advocacy work preferably in the field of humanitarian assistance and/or development; and,
• Experience working with UN agencies and/or NGOs is preferable.

Skills

• Knowledge of the Sahel region is an advantage;
• Proven written and oral communication skills; and,
• Demonstrated knowledge of computer/software literate, including Microsoft PowerPoint.

Languages

IOM’s official languages are English, French, and Spanish.

External applicants for all positions in the Professional category are required to be proficient in English and have at least a working knowledge of one additional UN Language (Arabic, Chinese, French, Russian, or Spanish).

For all applicants, fluency in English and French is required (oral and written).

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Notes

Accredited Universities are the ones listed in the UNESCO World Higher Education Database (https://whed.net/home.php).

Required Competencies:

Values – all IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators level 2

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

IOM’s competency framework can be found at this link.

https://www.iom.int/sites/default/files/about-iom/iom_revised_competency_framework_external.pdf

Competencies will be assessed during a competency-based interview.

Other:

Internationally recruited professional staff are required to be mobile.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.

The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances. Subject to certain exemptions, vaccination against COVID-19 will in principle be required for individuals hired on or after 15 November 2021. This will be verified as part of the medical clearance process.

Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.