VN2022/015 SV -Migration Health Processing Officer- NOB- MHU At International Organization for Migration

Vacancy Notice
Open to Internal and External Candidates (1 position)

Position Title: Migration Health Processing Officer

Duty Station: San Salvador, El Salvador

Classification: National Officer NOB

Type of Appointment:One Year Fixed Term with possibilities of extension

Estimated Start Date: As soon as possible

Closing Date: March 14, 2023

Reference Code: VN2023/015SV

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental, and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.

Context:
Under the overall supervision of the Chief Migration Health Officer for Latin America and Caribbean and in close cooperation and liaison with Manila Health Informatics (MHI) team, the successful candidate will be responsible for the carrying out the following duties and responsibilities in the Medical Data Processing Unit in MHD San Salvador in particular and the Latin America Region in general.

Core Functions / Responsibilities:

• Organize and manage comprehensive data collection, analysis and reporting system for all Migration Health Assessments related operations in the region, including:
  • Regulating and standardizing data entry software applications and protocols across the Region;
  • Performing and reporting the regular analysis of key performance indicators, and various reports in the reporting tools (including but not limited to, MiMOSA, Power BI, LIMS, PIMS, IMS, Telerad, GIRS, etc.) pertaining to migrant flow, quality and risk management, service efficiency, and client satisfaction – including active monitoring of trends;
  • Creating evidence-based suggestions based on aggregated medical data for required actions in regional migration health policy;
  • Participating in the development and update quality control mechanisms and reporting systems for the migration health assessment programmes (HAP) in the region;
  • Suggesting improvements to strengthen internal control mechanisms; providing inputs for new procedures to complement and/or adapting existing instructions to achieve streamlining efficiencies;
  • Contributing to the planning and monitoring of health assessment operations in the region. This may include assisting senior regional Migration Health Division (MHD) managers in planning and coordinating activities with IOM Operations and field staff, counterparts as well as IOM and non-IOM panel physicians;
• Ensuring the preparation and submission of monthly statistics on Health Assessments performed by IOM MHD in the region
• Providing data processing support to the MHD locations in the region as needs arise;
• Exercising and overseeing data cleaning activities to mine reliable information from the various MHD datasets; and,
• Reviewing regularly MHD forms to ensure adequate and correct information are recorded to generate useful data based information.
• Oversee the Regional Data Team and train the Migration Health Medical Data Entry Assistant staff in the Region as needed:
  • Organizing the Migration Health Medical Data Entry Assistants Roster;
  • Assigning various duties in the Regional Data unit as well as actively participate in day-to-day scheduling;
  • Developing standard entry on duty training and refresher trainings as necessary for migration health processing staff; and,
• Performing Staff Evaluation System for the staff directly managed by the incumbent and provide SES recommendations on relevant staff to other managers.
• Participate in the development and up-to-dating MHD Standard Operating Procedures (SOP’s) in relation to data management and reporting.
• Monitor and update MHD information on the respective country MHD Websites in the region.
• Monitor, provide oversight and follow up purchase request forms from regional Data Unit for procurement of equipment and working materials for MHD.
• Perform such other duties as may be assigned by the supervisor.

Required Qualifications and Experience
Education and Experience

• Relevant university Degree with at least four years of working experience within data management.
• Experience in managing large dynamic teams, with a customer service, IT or administrative background.
• Certificate in IT/Data entry is an advantage;
• High computer literacy in Windows and MS Office is mandatory, knowledge of web page design would be an asset;
• In-depth use of MS office applications, data collection and manipulation;
• Knowledge of medical terminology, as well as previous secretarial and archival experience, an added advantage; and,
• Previous working experience with NGOs or international organizations is an added advantage.

Languages
Fluency in Spanish and English (oral and written)

Required Competencies
Values

• Inclusion and respect for diversity respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintain high ethical standards and acts in a manner consistent with organizational principles/rules and standards ofconduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Managerial Competencies- behavioural indicators level 2
• Leadership: provides a clear sense of direction, leads by example and demonstrates the ability to carry out the organization’s vision. Assists others to realize and develop their potential.
• Empowering others & building trust: creates an atmosphere of trust and an enabling environment where staff can contribute their best and develop their potential.
• Strategic thinking & vision : works strategically to realize the Organization’s goals and communicates a clear strategic direction.
• Managerial Competencies – behavioural indicators level 3
• Leadership: provides a clear sense of direction, leads by example and demonstrates the ability to carry out the organization’s vision; assists others to realize and develop their potential.
• Empowering others & building trust: creates an atmosphere of trust and an enabling environment where staff can contribute their best and develop their potential.
• Strategic thinking and vision: works strategically to realize the Organization’s goals and communicates a clear strategic direction.