Human Resources Officer At International Organization for Migration

Position Title: Human Resources Officer

Duty Station: Panama City, Panama

Classification: Professional Staff, Grade P3

Type of Appointment: Fixed term, one year with possibility of extension

Estimated Start Date: As soon as possible

Closing Date: 08 March 2023

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

Context:

Under the direct supervision of the Head, Human Resources Advisory Services (HRAS), the overall supervision of the Chief Human Resources Business Partner at IOM Headquarters (HQ) and the oversight of the Head, Panama Administrative Centre (PAC), the Human Resources Officer will be responsible for a wide range of Human Resources (HR) activities including providing policy advice on all matters related to HR benefits and entitlements for locally recruited staff worldwide and other HR policies and related guidelines with a view to provide timely and quality advice to HR practitioners in the field and managers. They will also play active role in the roll-out of the Unified Staff Rules (USR) and other HR policies.

Core Functions / Responsibilities:

1. Act as Deputy Head of HRAS by providing advisory services and other various Human Resources (HR) activities.
2. Provide quality and timely advice on interpretation and application of policies, regulations and rules. Review requests for exceptions to policies, regulations, rules and recommend the most appropriate course of action.
3. Provide recommendations to managers on the appropriate use of various types of employment contracts, as well as on the administration of staff entitlements including salary, allowances, and insurance.
4. Provide advice to Country Offices on recruitment and competitive selection processes in accordance with relevant policies; participate as panel member in competitive selection processes, as required.
5. Provide advice and guidance to Regional Directors, Chiefs of Mission, Senior ResourcesManagement Officer (SRMOs)/Resources Management Officer (RMOs) and HR Focal Points on downsizing plans and prepare recommendations for implementation.
6. Review and approve Performance Improvement Plans (PIPs) for staff in the field.
7. Identify staff development needs and design appropriate trainings to meet identified requests; deliver HR trainings and workshops in collaboration with the Regional Offices, Department of Human Resources Management (DHR)/HQ and PAC/HRAS.
8. Analyse and prepare briefs of contentious cases for further discussion with the Head of HRAS.
9. Review complex cases and provide recommendations and solutions to the Head of HRAS,HQ-DRM and other Departments or Country Offices, as needed.
10. Propose innovative and procedural changes to the Unit in a constant effort to improve thequality and efficiency of HR Advisory Services.
11. Provide substantive inputs and support the implementation and enhancement of theOrganization’s ERP HR system. Provide recommendations for improvement, simplification, and automation.
12. Keeps abreast of developments in various areas of human resources.
13. Perform such other duties as may be assigned.

Required Qualifications and Experience:

Education

• Master’s degree in Human Resources Management, Industrial Relations, Behavioural and Development Studies, Public or Businesses, Psychology, or a related field from an accredited academic institution with five years of relevant professional experience; or,
• University degree in the above fields with seven years of relevant professional experience.

Experience

• Relevant professional experience in human resources management, administration or related area;
• Experience working in a multi-cultural and international setting.

Skills

• Ability to write clearly and concisely;
• Computer/software literate, preferably knowledgeable in Microsoft Office and SAP;
• Familiarity with the UN common system or similar international systems an advantage.

Languages

IOM’s official languages are English, French, and Spanish.

External applicants for all positions in the Professional category are required to be proficient in English and have at least a working knowledge of one additional UN Language (Arabic, Chinese, French, Russian, or Spanish).

For all applicants, fluency in English and Spanish is required (oral and written). Working knowledge of French is an advantage.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Notes

Accredited Universities are the ones listed in the UNESCO World Higher Education Database (https://whed.net/home.php).

Required Competencies:

Values – all IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators level 2

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators level 2

• Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
• Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.
• Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
• Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.
• Humility: Leads with humility and shows openness to acknowledging own shortcomings.

IOM’s competency framework can be found at this link.

https://www.iom.int/sites/default/files/about-iom/iom_revised_competency_framework_external.pdf

Competencies will be assessed during a competency-based interview.

Other:

Internationally recruited professional staff are required to be mobile.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates endorsed by the Appointments and Postings Board will remain eligible to be appointed in a similar position for a period of 24 months.

The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances. Subject to certain exemptions, vaccination against COVID-19 will in principle be required for individuals hired on or after 15 November 2021. This will be verified as part of the medical clearance process.

Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.