Head of Service, Private Sector Partnerships Services (PSP),
Division of External Relations (DER),
UNHCR Copenhagen
UNHCR, the UN Refugee Agency, is offering a Senior PSP Assistant role with the Head of Service of the Private Sector Partnerships Service under the Division of External Relations atUNHCR Copenhagen.
Established in December 1950, UNHCR is a global organization dedicated to saving lives, protecting rights and building a better future for asylum seekers, refugees, returnees, internally displaced communities and stateless people. Every year, millions of men, women and children are forced to flee their homes to escape conflict and persecution. UNHCR currently operates in over 130 countries, using its long expertise to protect and care for millions.
Title: Senior PSP Assistant (GSCC)
Vacancy No: CPH/VN/2023/006
Duty Station: Copenhagen, Denmark
Duration: April– 31 December 2023 (with a possibility of extension)
Contract Type: UNOPS LICA-5 (Local Individual Contractor Agreement)
Posting date: 17 February 2023
Closing date: 06 March 2023
Organizational Context
Under the overall guidance/supervision of the Head of Service, the Senior PSP Assistant (GSCC) performs income recording and general administrative functions.
In particular, the Senior PSP Assistant (GSCC) will support the global PSP focal points by ensuring that the recording and tracking of contributions (cash and in-kind) is timely and accurate, while following up regularly to ensure that each contribution adheres to proper procedure. Income recording procedures regularly evolve and all staff must be flexible to adapt to and learn new rules.
The incumbent is under the direct supervision of the Senior Finance Associate. For both income recording and general administrative functions, s/he interacts with the rest of PSP and thus has regular exchanges with other staff in the PSP network. S/he also liaises directly with Bureaux Desk Officers, Programme Associates, Finance, Treasury and Budget Sections. Externally, the incumbent will have contacts with PSP’s working level counterparts in the UNHCR branch offices dealing with PSP issues, as well as with national associations regarding income recording and some reporting issues.
Purpose and Scope of Assignment:
The position will be part of UNHCR’s Head of Service (PSP) in Copenhagen and it formally reports to the Senior Finance Associate. The tasks of the Senior PSP Assistant will be the following:
Duties and Responsibilities
- Assist in setting up and updating standard tracking forms on contributions, contract mapping, reporting requirements and other financial data.
- Assist in analyzing donor earmarking to accurately reflect donor intention for the use of the funds (including references to specific groups of beneficiaries, regional/country/sectoral earmarking, etc.) and donor conditions (such as reporting requirements, funding period, payment, etc.) in the Contribution Detail (CD) report, as well as ensuring adherence to recording/financial procedures and policies and, in this context, obtain and analyze chart fields.
- Verify accuracy and completeness of supporting documents related to a particular contribution.
- Liaise, as necessary, with Finance, Treasury, DRRM Funding Analysis Unit and relevant PSP focal points.
- Where appropriate, prepare and dispatch thank you letter to the donor.
- Where appropriate, issue cash flash.
- Record the donor’s contribution in MSRP (EPM) within expected timeframe.
- In both Livelink and hard copy, set up filing system of all donors under the incumbent’s defined area of responsibility and maintain regularly to ensure all relevant documentation (i.e. CDs and supporting documents) are available for audit review, and update multiple tables.
- Ensure effective and efficient communication with branch offices and/or national associations on income related issues.
- Draft routine correspondence as required, on general administrative or specialized tasks which may be of a confidential nature within the assigned area of responsibility.
- Assist the Service with event planning and preparation and assist with travel and visa arrangements.
- Assist staff members from the field and HQs with primary advice on income related and administrative issues and provide orientation towards the appropriate HQ or field unit as required.
- Undertake any other income-related and/or admin tasks as required by the Service.
Monitoring and Progress Controls
- Contributions (cash and in-kind) from private sector donors are promptly and accurately recorded, representing donor intents.
- Contributions are tracked with a view to monitoring payment and allocation of funds, monitoring of expenditures of funds, and to ensure reporting deadlines and requirements are met.
- The line manager and other PSP focal points receive relevant information related to contribution recording.
Essential Minimum Qualifications and Professional Experience
a. Education
- Completion of the Secondary Education with post-secondary certificate/training in Business administration or a related field.
b. Work Experience
- Minimum 2 years (or one year with a university degree) of previous job experience relevant to the functions.
Key Competencies
- Knowledge of UN (specifically UNHCR) procedures is an added advantage
- Excellent knowledge of MS Office Suite (in particular Excel) and ERP systems
- Statistical and mathematical competencies or accounting skills.
- Excellent knowledge of English
Location and Conditions
Kindly note that this is a local recruitment. For non-EU citizens, HR requests the confirmation of the residence and/or work permit for Denmark at the stage of the short-listing of candidates for further assessment. All candidates are expected to be physically present for the interview/written test. The successful candidate will be based in Copenhagen, Denmark. This position until the end of the year with possibility of extension. The position is a full-time role with 40 working hours per week. No late applications will be accepted.
Recruitment as a UNHCR staff member and engagement under a UNHCR affiliate scheme or as an intern is subject to proof of vaccination against Covid-19.
How to apply
Interested applicants should submit their application through www.unhcr.org/careers.html click on vacancies and search for JR2312622.
The UNHCR workforce consists of many diverse nationalities, cultures, languages and opinions. UNHCR seeks to sustain and strengthen this diversity to ensure equal opportunities as well as an inclusive working environment for its entire workforce. Applications are encouraged from all qualified candidates without distinction on grounds of race, colour, sex, national origin, age, religion, disability, sexual orientation and gender identity.
Please note that UNHCR does not charge a fee at any stage of its recruitment process (application, interview, meeting, travelling, processing, training or any other fees).
We welcome applications from candidates with a refugee or stateless background.
The deadline for applications is 06 March 2023 at midnight (CET, Central European Time).