Project Officer (Shelter/Non-Food Items) At International Organization for Migration

Position Title: Project Officer (Shelter/Non-Food Items)

Duty Station: IOM Somalia in Nairobi*, Kenya

Classification: Professional Staff, Grade P1

Type of Appointment: Special short-term graded, six months with possibility of extension

Estimated Start Date: As soon as possible

Closing Date: 26 January 2023

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

Context:

The International Organization for Migration (IOM) is one of the major humanitarians and development actors in Somalia. IOM Shelter and Non-Food Items (S/NFI) program currently implements projects focused on in-kind distributions as well as Cash Based Interventions. The program also maintains the common supply pipeline for cluster partners.

Under the overall supervision of the Senior Program Coordinator in Emergency and Post Crisis and direct supervision of Programme Officer (S/NFI), the Project Officer (S/NFI) will be responsible for supporting aspects of the timely delivery of shelter and NFIs activities in close coordination with the field teams and in close collaboration with other units including procurement, logistics, finance, and security.

Core Functions / Responsibilities:

1. Provide specific inputs to assist with the development and/or updating of beneficiary management systems, databases, and monthly reporting formats in close collaboration with the Programme Officer (S/NFI).
2. Perform preliminary data audits and analyses in order to assist with high quality data collection. Consolidate and update beneficiary lists after registration and verification exercises.
3. Document distributions and maintain supportive documents for the projects (assessment, beneficiary registration, payment records, etc.).
4. Keep abreast of operational delays and deviations in relation to work plans and promptly notify the Programme Officer of issues that may affect the timely delivery of project activities within the agreed required timeframe and project timeline.
5. Under the close supervision of the Programme Officer (S/NFI) and in close collaboration with the logistics and procurement unit, initiate the procurement process for project deliverables and facilitate timely supply of commodities/services for field operations.
6. Follow up on the implementation of Cash Bashed interventions (CBIs) and check that targeting is done correctly, and internal requirements are met. Keep an overview of the guidance provided by the Cash Working Group and IOM global CBI guidelines in relation to CBI alignment.
7. Liaise with field counterparts, implementing partners and coordination structures (Shelter and NFI Cluster and Cash Working Group) as appropriate and provide updates on IOM operations as needed.
8. Based on developed standards and guidelines, work to improve the operational delivery of activities for better mainstreaming of cross-cutting themes such as the inclusion of vulnerable groups, gender, environment, Accountability to Affected Population (AAP), etc.
9. Perform such other duties as may be assigned.

Required Qualifications and Experience:

Education

• Master’s degree in Architecture, Civil Engineering, or a related field from an accredited academic institution; or
• University degree in the above fields with two years of relevant professional experience.

Experience

• Experience in implementation of Shelter/NFI activities in emergency and conflict environments.
• Experience in coordination with cluster and other sectors.
• Experience in working effectively with Donors, local authorities, stakeholders, beneficiaries,and the broader community.
• Shelter/NFI technical experience to guide and supervise Shelter/NFI project teams.

Skills

• Knowledge of the broad range of shelter and settlement related subject areas dealt with by theOrganization.
• Knowledge of UN and bilateral donor programming.
• Knowledge of cluster system.
• Knowledge of financial and procurement rules and regulations.
• Ability to work with limited supervision.
• Delivers on set objectives in hardship situations.

Languages

IOM’s official languages are English, French, and Spanish.

External applicants for all positions in the Professional category are required to be proficient in English and have at least a working knowledge of one additional UN Language (Arabic, Chinese, French, Russian, or Spanish).

For all applicants, fluency in English is required (oral and written). Working knowledge of Somali is an advantage.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Notes

This position is based in Nairobi, Kenya with frequent travel to Somalia

Accredited Universities are the ones listed in the UNESCO World Higher Education Database (https://whed.net/home.php).

Required Competencies:

Values – all IOM staff members must abide by and demonstrate these three values:

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators level 2

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators level 2

• Leadership: provides a clear sense of direction, leads by example and demonstrates the ability to carry out the organization’s vision; assists others to realize and develop their potential.
• Empowering others & building trust: creates an atmosphere of trust and an enabling environment where staff can contribute their best and develop their potential.
• Strategic thinking and vision: works strategically to realize the Organization’s goals and communicates a clear strategic direction.

IOM’s competency framework can be found at this link.

https://www.iom.int/sites/default/files/about-iom/iom_revised_competency_framework_external.pdf

Competencies will be assessed during a competency-based interview.

Other:

Internationally recruited professional staff are required to be mobile.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.

The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances. Subject to certain exemptions, vaccination against COVID-19 will in principle be required for individuals hired on or after 15 November 2021. This will be verified as part of the medical clearance process.

Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.