Programme Support Officer (Internal Governance Framework (IGF)) At International Organization for Migration

Position Title: Programme Support Officer (Internal Governance Framework (IGF))

Duty Station: Geneva, Switzerland

Classification: Professional Staff, Grade P2

Type of Appointment: Fixed term, one year with possibility of extension

Estimated Start Date: As soon as possible

Closing Date: 08 March 2023

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive work environment. Read more about diversity and inclusion at IOM at www.iom.int/diversity.

Applications are welcome from first- and second-tier candidates, particularly qualified female candidates as well as applications from the non-represented member countries of IOM. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process.

For the purpose of this vacancy, the following are considered first-tier candidates:

1. Internal candidates
2. Candidates from the following non-represented member states:

Antigua and Barbuda; Aruba (Netherlands); Botswana; Cabo Verde; Comoros; Congo (the); Cook Islands; Curaçao; Fiji; Grenada; Guinea-Bissau; Holy See; Iceland; Kingdom of Eswatini; Kiribati; Lao People’s Democratic Republic (the); Madagascar; Marshall Islands; Micronesia (Federated States of); Namibia; Nauru; Palau; Saint Kitts and Nevis; Saint Lucia; Saint Vincent and the Grenadines; Samoa; Sao Tome and Principe; Seychelles; Solomon Islands; Suriname; The Bahamas; Timor-Leste; Tonga; Tuvalu; Vanuatu

Second tier candidates include:

All external candidates, except candidates from non-represented member states.

Context:

The Department of Strategic Planning and Organizational Performance is responsible for consolidating IOM’s efforts to strengthen planning and reporting, including supporting IOM to deliver on the reforms under the Internal Governance Framework (IGF) including the Business Transformation (BT) initiative. The Department brings together the organizational units tasked with the implementation of Risk Management, Monitoring and Evaluation, Results-Based Management and Operational Compliance.

The Internal Governance Framework Unit is responsible for driving and coordinating the IGF reform agenda and for overseeing, monitoring and reporting on the broad-ranging initiatives under the Framework, in collaboration with relevant Departments, Regional Offices and Country Offices. Through the established governance structures, including the IGF Board and the IGF Steering Committee, the Unit promotes ownership and accountability across the Organization for reforms under the auspices of the IGF. The Unit is also responsible for the development and application of a Change Management Strategy for the IGF and for supporting the Organization-wide framework governing Delegation of Authority.

Under the overall supervision of the Director, DPP and direct supervision of the Senior Programme Manager (IGF); and in close coordination with the Legal Officer (Governance and Accountability), the Programme Support Officer (IGF) will support the application of the Internal Governance Framework to priority areas throughout the Organization as well as contribute to the IGF Change Management activities.

Core Functions / Responsibilities:

1. Support the IGF Unit in the development of the IGF 2.0 Work Plan through conducting research, benchmarking exercises, compiling and analysing data and information from internal and external sources.
2. Keep track of and facilitate the progress on all IGF work items (IGF 1.0 and 2.0), with the focus on the Business Transformation (BT – Work Stream 3 of IGF 1.0 Work Plan), including recording monthly the progress update, calculating the completion rate and drafting periodic progress reports.
3. Contribute to IGF Change Management activities, focusing on the BT and on the StrategicResult Framework, including:

• Enhancing communication channel between HQ and field colleagues; and,
• Organizing activities which aim to reduce the resistance by IOM staff against institutional reform agendas and to familiarize IOM staff with the new tools, systems and procedures.

1. Keep updated on different initiatives across the organization and support the IGF Unit by suggesting potential actions taken by the Unit to enhance synergies between different initiatives (e.g. Share knowledge and information to relevant business process owners to break silos and facilitate inter-departments discussion and joint planning).
2. Provide programme and administrative support to the IGF Unit in the preparation of various programme documents, such as work plans, budgets, briefing materials, presentations, talking points and reports.
3. Support internal communications regarding the IGF and its application through various channels including IOM’s intranet.
4. Create, maintain and organize files of correspondence/documents and reference files.
5. Perform such other duties as may be assigned.

Required Qualifications and Experience:

Education

• Master’s degree in Public Administration, International Development, Political or Social Sciences, International Relations, Law or a related field from an accredited academic institution with two years of relevant professional experience; or,
• University degree in the above fields with four years of relevant professional experience.

Experience

• Work experience within the UN system would be a strong advantage.

Skills

Advance knowledge of Microsoft Office, particularly Word, Excel and PowerPoint is an advantage.

Languages

IOM’s official languages are English, French, and Spanish.

External applicants for all positions in the Professional category are required to be proficient in English and have at least a working knowledge of one additional UN Language (Arabic, Chinese, French, Russian, or Spanish).

For all applicants, fluency in English is required (oral and written). Working knowledge of French and/or Spanish is an advantage.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Notes

Accredited Universities are the ones listed in the UNESCO World Higher Education Database (https://whed.net/home.php).

Required Competencies:

Values – all IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges. • Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators level 2

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

IOM’s competency framework can be found at this link. https://www.iom.int/sites/default/files/about-iom/iom_revised_competency_framework_external.pdf

Competencies will be assessed during a competency-based interview.

Other:

Internationally recruited professional staff are required to be mobile.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates endorsed by the Appointments and Postings Board will remain eligible to be appointed in a similar position for a period of 24 months.

The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances. Subject to certain exemptions, vaccination against COVID-19 will in principle be required for individuals hired on or after 15 November 2021. This will be verified as part of the medical clearance process.

Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.