Head of Sub-Office At International Organization for Migration

Position Title: Head of Sub-Office

Duty Station: Mekele, Ethiopia

Classification: Professional Staff, Grade P3

Type of Appointment: Fixed term, one year with possibility of extension

Estimated Start Date: As soon as possible

Closing Date: 21 February 2023

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

Context:

Under the overall supervision of the Chief of Mission and direct supervision of the Deputy Chief of Mission (DCoM), and in close coordination with the Heads of Units and the Resources Management Units and other Programme Units in IOM Ethiopia Country Office (CO), the Head of Sub-Office will be responsible and accountable for administration and management of all administrative aspects and project activities of the Mekele Sub-Office.

Core Functions / Responsibilities:

1. Supervise and manage the operational, human resources, administrative and financial activities of the Sub-Office in accordance with the Organizational regulations and procedures in close coordination with relevant units in IOM Ethiopia CO oversee for the recruitment and capacity building of national staff of Mekele Sub-Office.
2. Monitor and oversee the implementation and reporting of all the Sub-Office activities. Supervise the work of Project Managers/Project Officers responsible for the execution of project activities in the Sub-Office in coordination with the heads of Units. Regularly communicate with Project Managers/Project Officers on the progress of project activities, burn rate and donor reporting.
3. Coordinate and supervise the application of strategy, procedural standards, and policies of IOM emergency projects. Contribute to the review of the overall direction and strategy of the Emergency Response Programmes for effectiveness on a regular basis and build linkages with other IOM programmes in the Country and the Region.
4. Monitor the performance of the programmes to ensure that the targets are being met, in coordination with Programme Managers. Prepare regular reports in order to provide an objective overview of programme performance. Provide reports covering office operations, programme implementation, and progress of programmes.
5. Analyze operational and administrative activities and prepare recommendations with a view to increasing their effectiveness and streamlining procedures. Ensure compliance with IOM rules and regulation and internal controls.
6. Develop and maintain working relationships with local governmental authorities, international organizations, voluntary agencies, and other relevant stakeholders.
7. Provide the DCoM an objective overview of the performance of the programmes and Sub-Office operations and specify any factors that may be leading to underperformance, and prepare proposals for appropriate action.
8. Supervise the administrative functions of the Sub-office, including but not limited to:

• staff recruitment and management in line with IOM rules and regulations;
• track and oversee the financial expenditure of Sub-Office per project code;
• maintain records in coordination with the Resource Management Unit and in accordance with programme standards;
• ensure proper management of the Sub-Office and maintenance and of the IOM properties, infrastructures and assets;
• ensure an updated inventory of assets, in coordination with relevant units/departments; and,
• ensure the security of the staff and IOM properties in close coordination with United Nations Department of Safety and Security (UNDSS) and the regional level Security Management Team.

1. Contribute to resource mobilization efforts, identify potential new project opportunities, and contribute to the preparation of project proposals.
2. Ensure compliance with IOM and donor regulations and obligations as indicated in the funding agreements, project documents, work plans and budgets, with an emphasis on timely and accurate reporting.
3. Perform such other duties as may be assigned.

Required Qualifications and Experience:

Education

• Master’s degree in International Relations, Business Administration, Political Science, Humanitarian Affairs, Development Studies, Law or a related field from an accredited academic institution with five years of relevant professional experience; or
• University degree in the above fields with seven years of relevant professional experience.

Experience

• Practical experience with international organizations, in development, implementation and evaluation, and/or project implementation and management;
• Experience in administrative procedures and staff welfare and management;
• Experience in liaising with government authorities, inter-governmental institutions, other national and international institutions, and national and international NGOs; and,
• Previous experience working within the Region is an asset.

Skills

• Familiarity with different project cycle steps and donor relations;
• Knowledge of the UNDSS protocols;
• Excellent interpersonal, cross-cultural and diplomatic skills and the ability to lead and work inclusively with a diverse team;
• Ability to establish strong working relationships with senior officials in government, with civic leaders, businesspeople, and international donors;
• Excellent drafting/writing/reporting and analytical skills;
• Strong interpersonal, networking and presentation skills.

Languages

IOM’s official languages are English, French, and Spanish.

External applicants for all positions in the Professional category are required to be proficient in English and have at least a working knowledge of one additional UN Language (Arabic, Chinese, French, Russian, or Spanish).

For all applicants, fluency in English is required (oral and written). Working knowledge of either French or Spanish is an advantage.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Notes

Accredited Universities are the ones listed in the UNESCO World Higher Education Database (https://whed.net/home.php).

Required Competencies:

Values – all IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators level 2

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators level 2

• Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
• Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.
• Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
• Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.
• Humility: Leads with humility and shows openness to acknowledging own shortcomings.

IOM’s competency framework can be found at this link.

https://www.iom.int/sites/default/files/about-iom/iom_revised_competency_framework_external.pdf

Competencies will be assessed during a competency-based interview.

Other:

Internationally recruited professional staff are required to be mobile.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates endorsed by the Appointments and Postings Board will remain eligible to be appointed in a similar position for a period of 24 months.

The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances. Subject to certain exemptions, vaccination against COVID-19 will in principle be required for individuals hired on or after 15 November 2021. This will be verified as part of the medical clearance process.

Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.