Grants Officer At International Organization for Migration

Position Title: Grants Officer

Duty Station: Niamey, Niger

Classification: Professional Staff, Grade P2

Type of Appointment: Special short-term graded, six months with possibility of extension

Estimated Start Date: As soon as possible

Closing Date: 28 February 2023

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive work environment. Read more about diversity and inclusion at IOM at www.iom.int/diversity.

Applications are welcome from first- and second-tier candidates, particularly qualified female candidates as well as applications from the non-represented member countries of IOM. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process.

For the purpose of this vacancy, the following are considered first-tier candidates:

1. Internal candidates
2. Candidates from the following non-represented member states:

Antigua and Barbuda; Aruba (Netherlands); Botswana; Cabo Verde; Comoros; Congo (the); Cook Islands; Curaçao; Fiji; Grenada; Guinea-Bissau; Holy See; Iceland; Kingdom of Eswatini; Kiribati; Lao People’s Democratic Republic (the); Madagascar; Marshall Islands; Micronesia (Federated States of); Namibia; Nauru; Palau; Saint Kitts and Nevis; Saint Lucia; Saint Vincent and the Grenadines; Samoa; Sao Tome and Principe; Seychelles; Solomon Islands; Suriname; The Bahamas; Timor-Leste; Tonga; Tuvalu; Vanuatu

Second tier candidates include:

All external candidates, except candidates from non-represented member states.

Context:

Under the overall guidance of the Chief of Mission and under the direct supervision of the Programme Manager (Community Stabilization), the Grants Officer will be responsible for organizing, tracking and monitoring all aspects of the grant cycle of the Niger Community Cohesion Initiative. This includes ensuring the thorough administration of all grant requirements and overseeing all aspects of the donor-provided grant activity database as a means of tracking each grant from start-up through to close out.

The Grants Officer will be one of the administrators of the NCCI program activity database, with the overall responsibility of ensuring that grant content and process consistently meet programme objectives and IOM standards. The successful candidate will strengthen and maintain the necessary administrative structures and inter-departmental processes to ensure grant transparency, smooth implementation, reporting, requisite controls, and monitoring.

Core Functions / Responsibilities:

1. Supervise Grants Unit staff, provide training on all related aspects of the grants management process and database maintenance and ensure a high level of performance with the Grants Unit team.
2. Oversee the development, tracking and control of grant proposals and approved grant activities. Identify and make recommendations for the resolution of bottlenecks to the Deputy Programme Manager and Programme Manager (Community Stabilization).
3. Review and provide feedback on the accuracy of the Work Plan Tracker, activity budget, Grant Activity Matrix, Grant Closure Matrix and Internal Disbursement Tracker for weekly reporting to the Deputy Programme Manager and Programme Manager (Community Stabilization).
4. Ensure the proper filing of grant support documents in NCCI program database,spot-checking weekly to support compliance with IOM regulations.
5. For grant closure requests, review all supporting documents in soft copy grant files, hard copy grant folders and that all database actions are fully completed prior to the submission for closure approval.
6. Develop, enhance, and maintain communication systems and data transfer with all program units in Niamey and the field. Maintain appropriate, program-wide standards of grant integrity, data collection and management, and information flow. Liaise with and provide training to staff, as needed, on how to document the grant life cycle.
7. Ensure the database includes a system for the centralized financial tracking of all grant disbursements and support Grants Unit (GU) staff in the weekly reconciliation of Grants database financial tracking with IOM’s financial systems. Incorporate grant expenditure updates in weekly updates of grant activity trackers for the NCCI Senior Management Team (SMT).
8. Produce reports and run queries from the database in a rapid fashion as requested by the Senior Management Team (SMT) and develop reporting templates and refine existing mechanisms as required to ensure appropriate institutional memory in the area of the Grants Activity Cycle (GAC) and the management of that cycle.
9. In collaboration with the admin/finance team, contribute to the overall control of grant expenditures. Make sure that all expenditures made on the program are properly coded, as per IOM’s accounting system.
10. In line with the GAC, liaise with NCCI counterparts and the donor as needed to revise and update the database.
11. Perform such other duties as may be assigned.

Required Qualifications and Experience:

Education

• Master’s degree in Business Administration, Management, or a related field from an accredited academic institution with two years of relevant professional experience; or
• University degree in the above fields with four years of relevant professional experience.

Experience

• Experience in community-based and/or small-grants programming desirable, particularly in the areas of infrastructure works, procurement and civil-society strengthening;
• Experience working in donor-funded programmes is an advantage;
• Knowledge of the United Nations Department of Safety and Security (UNDSS) protocols, andexperience working in a phase III or above security environment; and,
• Reporting and database experience required, preferably with Microsoft Access.

Skills

• In depth knowledge of the broad range of migration related subject areas dealt with by the Organization;
• Excellent analytical writing skills; and,
• Good Knowledge of graphic design, Power Point, or other software to generate sophisticated reporting.

Languages

IOM’s official languages are English, French, and Spanish.

External applicants for all positions in the Professional category are required to be proficient in English and have at least a working knowledge of one additional UN Language (Arabic, Chinese, French, Russian, or Spanish).

For all applicants, fluency in English and French is required (oral and written).

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Notes

Accredited Universities are the ones listed in the UNESCO World Higher Education Database (https://whed.net/home.php).

Required Competencies:

Values – all IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators level 2

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators level 2

• Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
• Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.
• Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
• Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.
• Humility: Leads with humility and shows openness to acknowledging own shortcomings.

IOM’s competency framework can be found at this link.

https://www.iom.int/sites/default/files/about-iom/iom_revised_competency_framework_external.pdf

Competencies will be assessed during a competency-based interview.

Other:

Internationally recruited professional staff are required to be mobile.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.

The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances. Subject to certain exemptions, vaccination against COVID-19 will in principle be required for individuals hired on or after 15 November 2021. This will be verified as part of the medical clearance process.

Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.