Facilities Management Assistant, Kabul, Afghanistan At UNAMA – United Nations Assistance Mission in Afghanistan

Posting Title: FACILITIES MANAGEMENT ASSISTANT, FS5 (Temporary Job Opening)

Job Code Title: FACILITIES MANAGEMENT ASSISTANT

Department/Office: United Nations Assistance Mission in Afghanistan

Duty Station: KABUL

Posting Period: 29 August 2023 – 12 September 2023

Job Opening Number: 23-Facilities Management-UNAMA-217207-J-Kabul (M)

United Nations Core Values: Integrity, Professionalism, Respect for Diversity

Organisational Setting and ReportingThe position is located within the United Nations Assistance Mission in Afghanistan (UNAMA). The Facilities Management Officer will be based in Kabul and reports to the Chief, Engineer.

Responsibilities

Within delegated authority, the Facilities Management Assistant FS-5 will be responsible for the following duties: Operations:

• •  Supervision of the Facilities Management Contractors including tasking, planning, monitoring in relation to contract management and all related activities.
  •  Provide scheduling and supervision for construction, structural-related repair/refurbishment works, maintenance and installation of conventional buildings, temporary buildings, infrastructure and sites and premises including grounds in the mission area, to ensure all engineering services are running smoothly at UNAMA compounds.
  •  Monitoring contracts for facilities management services like cleaning, waste management and fumigation, ground maintenance.
  •  Provide support in accommodation management including repair and maintenance coordination.
  •  Supervise construction and facility management related miscellaneous UNAMA projects.
  •  Support in drafting of SOPs and Guidelines pertaining to facilities management activities.
  •  Support in office space management including site inspection and coordination with other stakeholders.
  •  Supervise ad hoc tradesmen, local and international junior staff assigned to the team by determining workloads. and schedules.

• •  Read and interpret specifications and technical drawings, schedules, manuals for construction projects, installations and upgrade repair of infrastructure.

•  Review and recommend for approval work orders and assign day to day repair and maintenance tasks to tradesmen being supervised.
•  Inspect and report on construction project work and maintenance work carried out either by contractors or tradesmen and staff under supervision and ensure proper utilization of available resources.
•  Coordinate with regions as and when required. Administration:
•  Assist in the preparation of cost estimates for facilities management services, infrastructure projects and maintenance programme.
•  Identify resource requirements for his/her area of responsibility in connection with budget preparations.
•  Assist in technically evaluating bids and proposals for services and construction projects.
•  Prepare certification for approval of completed services and construction items of work for progress payments.
•  Periodically provide inputs for assessment of performance levels of assigned local and international staff.
•  Prepare requisitions for ordering construction materials, maintenance projects, equipment, spare-parts, materials and building supplies.
•  Issue instructions at site, record variances, supervise and record measurements of work taken with respect to work progress and progress payments.
•  Perform other duties as assigned by the supervisor or the Chief of Section/Unit.

CompetenciesProfessionalism: Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work. Teamwork: Works collaboratively with colleagues to achieve organizational goals. Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others. Places team agenda before personal agenda. Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position. Shares credit for team accomplishments and accepts joint responsibility for team shortcomings. Planning and organizing: Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments; adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently.

EducationHigh school diploma or equivalent, diploma in civil engineering is required, degree in civil engineering will be an asset. Technical training in construction management/ supervision or in a relevant engineering discipline is desirable.

Job – Specific QualificationHigh school diploma or equivalent, diploma in civil engineering is required, degree in civil engineering will be an asset. Technical training in construction management/ supervision or in a relevant engineering discipline is desirable.

Work ExperienceA minimum of eight years of progressively responsible experience in construction project, facility management implementation in a private, commercial, field, or military environment, including at least two years of supervisory responsibility is required. Experience in international operations in a post conflict environment is desirable

LanguagesEnglish and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English is required.

AssessmentEvaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

Special Notice

• •  This position is temporarily available until 31 December 2023 with possibility of further extension. If the selected candidate is a staff member from the United Nations Secretariat, the selection will be administered as a temporary assignment.
  •  While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post.

• •  Subject to the funding source of the position, the eligibility for this temporary job opening may be limited to candidates based at the duty station.

•  This temporary job opening may be limited to “internal candidates,” who have been recruited through a competitive examination administered according to staff rule 4.16 or staff selection process including the review of a central review body established according to staff rule 4.15.
•  Staff members of the United Nations common system organizations who will reach the mandatory age of separation or retirement within the duration of the current temporary need period are not eligible to apply. Submitting an application or selection for the current temporary job opening does not delay or increase the mandatory age of separation.
•  Retirees above the mandatory age of separation who wish to be considered for the current temporary job opening must indicate the reason for their last separation as “retirement.” Such retirees shall not be employed by the Organization, unless (a) the operational requirements of the Organization cannot be met by staff members who are qualified and available to perform the required functions; and (b) the proposed employment would not adversely affect the career development or redeployment opportunities of other staff members and represents both a cost-effective and operationally sound solution to meet the needs of the service. United Nations Considerations According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non- smoking environment. The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General. Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage. The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application. Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date. No Fee THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH

United Nations ConsiderationsAccording to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment. Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process. The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General. Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage. The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application. Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

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