Programme Officer (Global Forum on Migration and Development (GFMD)) At International Organization for Migration

Position Title: Programme Officer (Global Forum on Migration and Development (GFMD))

Duty Station: Geneva, Switzerland

Classification: Professional Staff, Grade P2

Type of Appointment: Fixed term, one year with possibility of extension

Estimated Start Date: As soon as possible

Closing Date: 02 February 2023

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive work environment. Read more about diversity and inclusion at IOM at www.iom.int/diversity.

Applications are welcome from first- and second-tier candidates, particularly qualified female candidates as well as applications from the non-represented member countries of IOM. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process.

For the purpose of this vacancy, the following are considered first-tier candidates:

1. Internal candidates
2. Candidates from the following non-represented member states:

Antigua and Barbuda; Aruba (Netherlands); Botswana; Cabo Verde; Comoros; Congo (the); Cook Islands; Curaçao; Fiji; Grenada; Guinea-Bissau; Holy See; Iceland; Kingdom of Eswatini; Kiribati; Lao People’s Democratic Republic (the); Madagascar; Marshall Islands; Micronesia (Federated States of); Namibia; Nauru; Palau; Saint Kitts and Nevis; Saint Lucia; Saint Vincent and the Grenadines; Samoa; Sao Tome and Principe; Seychelles; Solomon Islands; Suriname; The Bahamas; Timor-Leste; Tonga; Tuvalu; Vanuatu

Second tier candidates include:

All external candidates, except candidates from non-represented member states.

Context:

The Global Forum on Migration and Development (GFMD) is a voluntary, non-binding, informal dialogue open to all Member States and Observers of the United Nations. It is currently the only Inter-State consultation mechanism on migration and development active at global level. Established in 2007, the GFMD addresses the multi-dimensional aspects of international migration and its interlinkages with development; it fosters cooperation and partnerships bringing together government expertise from different regions, sectors and levels of government; it promotes multi-stakeholder engagement with a broad range of actors including civil society, the private sector, local and regional governments, Youth, international organizations and other Observers. Since its inception, the GFMD has been led by a Chair representing one of its Member States on a rotational basis. France chairs the GFMD since 1 July 2022. The GFMD holds preparatory meetings and events throughout the mandate of each Chair culminating in a high-level Summit.

A GFMD Secretariat is being set up and will be hosted by the International Organization for Migration (IOM). The GFMD Secretariat will support the Chair-in-office through administrative, logistical, financial and liaison support in the implementation of its programme, events and final Summit. It will help ensure continuity from one Chair to the next.

Secretariat core functions:

1. Support the meetings of the GFMD Troika, Steering Group and Friends of the Forum;
2. Facilitate the information flow among GFMD stakeholders, including GFMD mechanisms and other relevant parties for the annual Summit and other events;
3. Assist the Chair in financial management and fundraising for the Forum;
4. Coordinate and provide support to the GFMD Steering Group and Sub-Groups, Mechanisms and Working Group;
5. Be responsible for Data Management, including the Platform for Partnerships (PfP), Communications and Website;
6. Summarize practices and member states’ input;
7. Coordinate inputs to relevant global policy frameworks including but not limited to the follow-up on the Global Compact for Safe, Orderly and Regular Migration (GCM) or the Agenda 2030 and establish liaison with the relevant actors.

IOM will provide oversight to the GFMD Secretariat on administrative, financial and Human Resources management matters.

Under the overall functional oversight of the GFMD Chair-in-Office, or in its absence, GFMD Troika, and under the direct supervision of the Head of the Secretariat, the Programme Officer (GFMD) will be responsible and accountable for providing the following support functions, in particular:

Core Functions / Responsibilities:

1. Support the Head of Secretariat with the organization of meetings of the GFMD Troika, Steering Group, Friends of the Forum, GFMD preparatory meetings and government-led roundtable preparations, GFMD Working Groups, other GFMD events and the high-level Summit.
2. Coordinate the liaison with the GFMD stakeholders (Chair-in-office, Troika, Steering group, Member states, Mechanisms, Working groups), observers and partners.
3. Prepare draft agendas, participant lists, minutes of coordination meetings, invitation letters and other technical inputs for the organization of preparatory events, roundtables, WG activities and Summits, as well as post-event transcription of proceedings; archive GFMD conference documents.
4. Support with the management of the online GFMD Platform for Partnerships (PfP), including the Policy and Practice Database (PPD), ensuring that policies and programs submitted by various sources are uploaded and collating relevant entries of national programs and policies needed for reporting to other relevant fora (e.g., IMRF, HLPF).
5. Keep up to date the GFMD website and communications channels (mailing lists, social media channels, etc.).
6. Contribute to the preparation of the report of the Chairmanship featuring highlights of preparatory, thematic and summit activities held throughout the Chair’s tenure.
7. Perform such other duties as may be assigned.

Required Qualifications and Experience:

Education

• Master’s degree in International Relations, Social Sciences, Law or a related field from an accredited academic institution with two years of relevant professional experience or
• University degree in the above fields with four years of relevant professional experience.

Experience

• Experience in organizing high-level virtual and hybrid meetings and activities;
• Experience in liaising with governments, international organizations, civil society and private sector representatives at the international level;
• Experience in procurement and dealing with service providers;
• Experience in preparing analytical reports, concept notes, agendas, etc.;
• Experience working in an international environment and/or within the IOM, UN context or an intergovernmental process is a plus;
• Experience with Adobe Photoshop and/or other Adobe CS tools is a plus;
• Experience in data management, website and archiving is a plus.

Skills

• Knowledge of migration-related topics and migration-relations initiatives / processes;
• Ability to draft correspondence and communicate effectively in English;
• Familiarity with GFMD is a plus;
• Advanced English language writing, communication and analytical skills; Knowledge and understanding of GFMD and its diverse constituencies;
• Knowledge of migration and development policies;
• Knowledge on IOM internal policies, processes, and procedures related to administrative, procurement, and human resources is an advantage;
• Excellent attention to details is required;
• Proficiency in MS Office software packages (Word, Excel, etc.) is required.

Languages

IOM’s official languages are English, French, and Spanish.

External applicants for all positions in the Professional category are required to be proficient in English and have at least a working knowledge of one additional UN Language (Arabic, Chinese, French, Russian, or Spanish).

For all applicants, fluency in English is required (oral and written). Working knowledge of French and Spanish is an advantage.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Notes

GFMD Secretariat staff will not be considered ‘internal candidates’ when applying for other IOM vacancies and there is no expectation of employment within IOM outside the Secretariat. Secretariat staff are not eligible for receiving IOM regular contracts and they are not subject to rotation.

Accredited Universities are the ones listed in the UNESCO World Higher Education Database (https://whed.net/home.php).

Required Competencies:

Values – all IOM staff members must abide by and demonstrate these three values:

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators level 2

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

IOM’s competency framework can be found at this link.

https://www.iom.int/sites/default/files/about-iom/iom_revised_competency_framework_external.pdf

Competencies will be assessed during a competency-based interview.

Other:

Internationally recruited professional staff are required to be mobile.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates endorsed by the Appointments and Postings Board will remain eligible to be appointed in a similar position for a period of 24 months.

The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances. Subject to certain exemptions, vaccination against COVID-19 will in principle be required for individuals hired on or after 15 November 2021. This will be verified as part of the medical clearance process.

Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.