Programme Coordinator (Emergency Shelter and Non Food Items – ESNFI) At International Organization for Migration

Position Title: Programme Coordinator (Emergency Shelter and Non Food Items – ESNFI)

Duty Station: Kabul, Afghanistan

Classification: Professional Staff, Grade P3

Type of Appointment: Fixed term, one year with possibility of extension

Estimated Start Date: As soon as possible

Closing Date: 30 January 2023

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

Context:

Afghanistan is one of the multi hazard-prone countries of South Asia, with earthquakes, floods, droughts, landslides, sandstorms, and avalanches as the common natural disasters. Heavy rain and snow cause major problems across the region almost every year. Extreme winter conditions and avalanches are also a recurrent feature in the mountainous areas of Afghanistan that make up approximately 63 per cent of the country. Poor housing provides little protection to the households in rural parts of the country. Lack of capacity and resources within government institutions further adds to the vulnerabilities of families affected or displaced by natural disasters.

Under the overall supervision of the Deputy Chief of Mission (DCOM) and direct supervision of the Emergency Coordinator, the Programme Coordinator (ESNFI) will be responsible for contributing to the development, and the successful implementation and management of the portfolio of Emergency Shelter and Non Food Items (ESNFI) programmes and projects of IOM in Afghanistan.

Core Functions / Responsibilities:

1. Contribute to the development and ensure the execution of the ESNFI strategy for IOM in the country.
2. Manage the overall implementation of the ESNFI programme to guarantee that scope,budget, time and quality are in accordance to the different projects specifications, donor requirements and IOM rules and regulations.
3. Facilitate appropriate and timely resource mobilization for the successful implementation ofthe different projects in the ESNFI programme. Proactively identify programme development opportunities, new funding sources, new thematic areas of technical intervention and possible strategic partnerships that would promote the expansion of the IOM ESNFI portfolio. Liaise effectively with donors at local and regional level for adequate funding to sustain the ESNFI programme and prepare proposals for funding.
4. Manage the design process and oversee compliance of technical specifications for the implementation of the required ESNFI infrastructure and services to guarantee quality of the output and alignment to international and national standards and donor requirements.
5. Backstop the financial management of projects to guarantee alignment with internal and donor requirements. Ensure that the budget lines are respected and monitor burn rates for the effective use of the funds.
6. Manage and monitor technically and administratively the whole of the ESNFI team. Ensure that adequate and relevant capacity building are provided to the members of the team. Mentor, coach and manage the staff under supervision; support the performance evaluations and oversee and help to resolve team conflicts.
7. In coordination with the Resource Management Unit and Procurement and Logistics Unit, oversee all ESNFI programme related procurement efforts for supplies and services, ensuring that the processes are transparent and in line with IOM and donor’s regulations. Provide the necessary resources to effectively monitor all contractual agreements with service providers and / or implementing parties.
8. Actively liaise with the ESNFI Sector, UNHCR and IOM Cluster Co-leads, and other ESNFIagencies, government authorities / entities and any other relevant stakeholder to ensure that IOM ESNFI activities are coordinated to avoid duplication, violation of national regulations or contravention of operational agreements set by the humanitarian community at the country level. Ensure that any needed operational agreement or authorization from the local authorities is convened to guarantee project stability and good relations with the local government.
9. Coordinate internally within IOM units/programmes the implementation of activities and ensure that inter-sectoral activities/approaches are planned and coordinated with the respective units/programmes particularly on matters of longer term shelter elements in SRR programming as well as with DRR work.
10. Ensure an effective and active communication with all the stakeholders. Make sure that the relevant and necessary information is transmitted downstream to all the members of the ESNFI team in a timely manner. Prepare project reports, situation reports, programme updates as necessary and/or as requested by the management and ensure that all the project data and information is archived and shared appropriately.
11. Check that the ESNFI program is driven by a sound Monitoring, Evaluation and Learning framework that leads to continuous improvement and fine-tunning of systems and processes.
12. Ensure cross-cutting issues are integrated in the ESNFI programming such as GBV, Accountability to Affected Populations (AAP), Environment and other cross cutting issues of relevance.
13. Perform such other duties that may be assigned.

Required Qualifications and Experience:

Education

• Master’s degree in International Relations, Conflict Resolution, Shelter, Management, Architecture, civil engineering, Social Sciences or a related field from an accredited academic institution with five years of relevant professional experience; or
• University degree in the above fields with seven years of relevant professional experience.

Experience

• Professional experience in the management of ESNFI programmes in developing countries, preferable in countries facing humanitarian crises and in support of emergency responses.
• Experience in the region is an advantage;
• Experience working with different international organizations specialized in humanitarian assistance (e.g. UN agencies, INGOs, IOs, Donors, IFRC or ICRC);
• Experience in the design and implementation of ESNFI infrastructure, including contract management;
• Experience in good distributions management with experience in management of cash based programming for ESNFI is an advantage;
• Proven experience in managing large teams and remote management an advantage.

Skills

• Computer literate (word processors, spreadsheet, database, Epanet, CAD (AutoCAD, ArchiCAD or similar engineering software), and statistical packages, etc.)
• Ability to prepare clear and concise reports.
• Strong coordination skills are a must
• Technical shelter background
• Works effectively with Donors, local authorities, stakeholders, beneficiaries, and the broader community to advance country office or regional objectives

Languages

IOM’s official languages are English, French, and Spanish.

External applicants for all positions in the Professional category are required to be proficient in English and have at least a working knowledge of one additional UN Language (Arabic, Chinese, French, Russian, or Spanish).

For all applicants, fluency in English is required (oral and written).

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Notes

Accredited Universities are the ones listed in the UNESCO World Higher Education Database (https://whed.net/home.php).

Required Competencies:

Values – all IOM staff members must abide by and demonstrate these three values:

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators level 2

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators level 2

• Leadership: provides a clear sense of direction, leads by example and demonstrates the ability to carry out the organization’s vision; assists others to realize and develop their potential.
• Empowering others & building trust: creates an atmosphere of trust and an enabling environment where staff can contribute their best and develop their potential.
• Strategic thinking and vision: works strategically to realize the Organization’s goals and communicates a clear strategic direction.

IOM’s competency framework can be found at this link.

https://www.iom.int/sites/default/files/about-iom/iom_revised_competency_framework_external.pdf

Competencies will be assessed during a competency-based interview.

Other:

Internationally recruited professional staff are required to be mobile.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates endorsed by the Appointments and Postings Board will remain eligible to be appointed in a similar position for a period of 24 months.

The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances. Subject to certain exemptions, vaccination against COVID-19 will in principle be required for individuals hired on or after 15 November 2021. This will be verified as part of the medical clearance process.

Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.