Associate Officer At International Organization for Migration

Position Title: Associate Officer

Duty Station: Doha, Qatar

Classification: Professional Staff, Grade P1

Type of Appointment: Special short-term graded, six months with possibility of extension

Estimated Start Date: As soon as possible

Closing Date: 13 March 2023

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive work environment. Read more about diversity and inclusion at IOM at www.iom.int/diversity.

Applications are welcome from first- and second-tier candidates, particularly qualified female candidates as well as applications from the non-represented member countries of IOM. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process.

For the purpose of this vacancy, the following are considered first-tier candidates:

1. Internal candidates
2. Candidates from the following non-represented member states:

Antigua and Barbuda; Aruba (Netherlands); Botswana; Cabo Verde; Comoros; Congo (the); Cook Islands; Curaçao; Fiji; Grenada; Guinea-Bissau; Holy See; Iceland; Kingdom of Eswatini; Kiribati; Lao People’s Democratic Republic (the); Madagascar; Marshall Islands; Micronesia (Federated States of); Namibia; Nauru; Palau; Saint Kitts and Nevis; Saint Lucia; Saint Vincent and the Grenadines; Samoa; Sao Tome and Principe; Seychelles; Solomon Islands; Suriname; The Bahamas; Timor-Leste; Tonga; Tuvalu; Vanuatu

Second tier candidates include:

All external candidates, except candidates from non-represented member states.

Context:

Under the overall supervision of IOM Qatar Chief of Mission and direct supervision of the Senior

Operations Officer, the Associate Officer will be based in Camp As Sayliyah, Doha, under the Assistance Program (AP), which is an L3 Operation, and will be responsible for applying theoretical knowledge and administrative skills in supporting administrative and programme functions under the close supervision of the Senior Operations Officer. The responsibilities also include assisting the AP in the preparation of external/internal reports and Donor relations and communications materials, as well as in the updating of content on the intranet and assisting with operational tasks.

Core Functions / Responsibilities:

1. Maintain up-to-date knowledge of all AP implementation in Camp Al Sayliyah, Qatar.
2. Communicate with AP Coordinators and organize weekly team lead meetings, facilitating cross departmental communication.
3. Collect input from Coordinators and consolidate daily reports for CAS interagency meetings.
4. In close coordination with the Coordinators, assist the Project Development Officer (PDO) in preparing the Weekly SitReps for MEC HQ and PRM by compiling general background information and drafting specific inputs.
5. Collect, review and generate daily, weekly and monthly updates, fact sheets, and relevant surveys from Coordinators, as well as reports related to areas of intervention.
6. Under close supervision, draft specific inputs or segments for regular, periodic and activity-specific reports for external (PRM and US Military only) and internal audiences (IOM Qatar Mission staff, RO and DOE only), working closely with all AP Units accordingly.
7. Assist the PDO by drafting inputs or segments for Interim Narrative Reports using the PRM template in close coordination with Coordinators for subsequent SOO and CoM approval, and track timely submission to Regional Office and Headquarters for endorsement.
8. Assist the Finance Officer for the submission of the Financial Report, which is an essential part of the Interim Report, by assessing, synthesizing and coordinating the preparation of report elements.
9. Track and monitor activities of the Programme Units, and provide updates to the SOO.
10. Support the team in arranging meetings by assisting with the preparation of PowerPoint presentations and agendas, and take meeting notes, as necessary.
11. Participate in content processing and archiving according to IOM content management guidelines (i.e. posting on Sharepoint).
12. Perform such other duties as may be required.

Required Qualifications and Experience:

Education

• Master’s degree in Humanitarian Affairs, Development Studies, Political Science, Social Science, International Relations, or a related field from an accredited academic institution with relevant experience; or
• University Degree in the above fields with two years of relevant professional experience.

Experience

• Experience in programme support or coordination, preferably including operational and managerial experience in the fields of CCCM, Emergency and Humanitarian Response, Disaster Management, and Shelter, or other relevant areas;
• Experience working in post-conflict/emergency zones and in high-risk environment;
• Experience in liaising with governmental authorities, donors, national and international institutions, UN agencies, non-governmental organizations, local communities in a multi-cultural setting is highly desirable;
• Experience with gender and issues around gender-based violence; and,
• Familiarity with financial and administrative management, preferably in IOM or UN agencies.

Skills

• Knowledge of project development, management, and evaluation concepts and procedures;
• Good communication, analytical, and organizational skills;
• Excellent interpersonal skills and ability to work effectively and harmoniously in a team of colleagues of varied cultural and professional backgrounds; and, • Good level of computer literacy.

Languages

IOM’s official languages are English, French, and Spanish.

External applicants for all positions in the Professional category are required to be proficient in English and have at least a working knowledge of one additional UN Language (Arabic, Chinese, French, Russian, or Spanish).

For all applicants, fluency in English is required (oral and written). Working knowledge of Dari and Pashto is an advantage.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Notes

Accredited Universities are the ones listed in the UNESCO World Higher Education Database (https://whed.net/home.php).

Required Competencies:

Values – all IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators level 2

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

IOM’s competency framework can be found at this link. https://www.iom.int/sites/default/files/about-iom/iom_revised_competency_framework_external.p df

Competencies will be assessed during a competency-based interview.

Other:

Internationally recruited professional staff are required to be mobile.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.

The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances. Subject to certain exemptions, vaccination against COVID-19 will in principle be required for individuals hired on or after 15 November 2021. This will be verified as part of the medical clearance process.

Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.