Posting Title: INTERN – HUMAN RESOURCES, I (Temporary Job Opening)
Job Code Title: INTERN – HUMAN RESOURCES
Department/Office: Economic Commission for Latin America and the Caribbean
Duty Station: SANTIAGO
Posting Period: 06 March 2023 – 20 March 2023
Job Opening Number: 23-Human Resources-ECLAC-203820-J-Santiago (A)
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
Organisational Setting and ReportingThe internship in the Human Resources Section, Santiago will last 3 (min) to 6 (max) months, depending on the needs of the Office. Candidates may be selected throughout the posting period, on an “as-needed” basis. The Human Resources Section is organized in three areas of work: 1) Staff Administration, 2) Recruitment, and 3) Staff Development and Performance Management. The intern may assist in implementing various initiatives within the Human Resources Section (Administration, Recruitment and Staff Development Units). The intern will be under the overall supervision of the Chief of the Human Resources Section and directly supervised by the Human Resources Officer (Chief of Unit) in charge of the Unit assigned. The Economic Commission for Latin America and the Caribbean is one of the five regional Commissions of the United Nations. It was founded in 1948 with the purpose of contributing to the region’s economic and social development. Its mission includes the design, monitoring and evaluation of public policies and the provision of advisory services, expertise and training to Governments, as well as support for regional and international cooperation and coordination activities. Please visit our website at www.eclac.org for further information.
Responsibilities
Daily responsibilities will depend on the individual’s background and the Unit to which the intern might be assigned: (a) Staff Administration Unit: – Provide support to HR Partners with Onboarding and Separation activities; – Provide support with review and update of Welcome Guide for new staff; – Provide support with the administration and analysis of different surveys; – Provide support with the preparation, delivery, and follow up of different communications (e.g. memos, contracts, official documents, communication to all staff) – Provide support to HR partners with the preparation and distribution of monthly reports. – Update communication templates (e.g. outlook, brochures); – Provide support with special projects, as needed. (b) Recruitment Unit: – Provide support with the administration and management of the Internship Programme for ECLAC; – Provide support throughout the different stages of the recruitment process; – Review and maintain the e-mail of the Recruitment Unit; – Organize information in the Shared Drive; – Participate in the weekly meetings of the Unit; – Provide support with other projects, as needed. (c) Staff Development and Performance Management Unit: – Provide assistance by preparing and delivering material; – Assist in keeping record of the attendance; – Respond to queries by phone or e-mails; – Enter monthly training statistics; – Support the e-learning platform; – Verify the availability of rooms; – Translate training material into Spanish; – Schedule videoconferences; – Check audio equipment; – Install and check technology for the classes; – Assist in exam-taking; – Write inputs for evaluations and reports concerning training unit activities.
Competencies
- Professionalism: Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
- Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
- Planning& Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
EducationTo qualify for an internship with the United Nations Internship Programme, the following conditions must be met: (a) Be enrolled in, or have completed, a graduate school programme (second university degree or equivalent, or higher); or, (b) Be enrolled in, or have completed, the final academic year of a first university degree programme (minimum bachelor’s level or equivalent). – For this internship, studies in the area of Administration, HR Management, HR Analytics, Data Management or related fields is desirable.
Work ExperienceNo working experience is required to apply for the United Nations Internship Programme. Your training, education, advance course work or skills should benefit the United Nations during your internship.
LanguagesEnglish and French are the working languages of the United Nations Secretariat. Fluency in Spanish is required. Knowledge of English is required. Knowledge of another UN official language would be an asset. NOTE: “Fluency” equals a rating of ”fluent” in all four areas (speak, read, write, and understand) and ¨knowledge of¨ equals a rating of ”confident” in two of the four areas.
AssessmentPotential candidates will be contacted by the hiring manager directly for further consideration.
Special NoticeInterns are expected to work on a full-time basis (work five days per week; 35 hours) in the Division/Section to which they are assigned, but they may undertake flexible working arrangements, subject to certain conditions. The internship is UNPAID. All costs of travel and accommodation, including living expenses, must be covered by the intern or any relevant sponsoring institution. Interns shall not be eligible to apply for, or be appointed to, positions at the professional level and above for a period of six months following the end of their internship. A completed online application (Cover Note and Personal History Profile) is required. Incomplete applications will not be reviewed. The Cover Note must include: – Degree programme (What are you currently studying or what have you studied ?) – Graduation Date (When will you graduate or when did you graduate from the programme?) – List the IT skills and programmes that you are proficient in. – List your top three areas of interest. – Explain why you are the best candidate for this specific internship. – Explain your interest in the United Nations Internship Programme. In your online Personal History Profile, be sure to include all past work experiences, IT skills, and three references. Due to the high volume of applications received, ONLY successful candidates will be contacted. Applicants are encouraged to apply for internships which relate directly to their studies and/or skills and expertise. Applicants are asked to please indicate preferences which best match his/her suitability and do so carefully in order to enhance the value of the internship for both the intern and the receiving UN department. A person who is the child or sibling of a staff member shall not be eligible to apply for an internship at the United Nations. An applicant who bears to a staff member any other family relationship may be engaged as an intern, provided that he or she shall not be assigned to the same work unit of the staff member nor placed under the direct or indirect supervision of the staff member. For purposes of this instruction, “child” means (i) the child of a staff member; (ii) the child of the spouse of a staff member (stepchild); and (iii) the spouse of a child of a staff member or a staff member’s spouse (son- or daughter-in-law). “Sibling” includes the child of both or either parent of a staff member and the child. The United Nations is committed to creating a diverse and inclusive environment of mutual respect. The United Nations recruits and employs regardless of gender identity, sexual orientation, race, religious, cultural and ethnic backgrounds or disabilities. Reasonable accommodation for applicants with disabilities may be provided to support participation in the recruitment process when requested and indicated in the application.
United Nations ConsiderationsAccording to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment. The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General. Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage. The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application. Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.
No FeeTHE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.