HR Specialist (HR Administration) At International Organization for Migration

Job Description

Position Title: HR Specialist (HR Administration)

Job classification: G-6

Duty station: Manila (Global) Administrative Centre (MAC)

Type of Appointment: One-Year Fixed-Term with possibility of extension

Salary: Php 746,790 per annum net of taxes

Context

The Human Resources Administration Unit (HRAU), located in the Manila Human Resources Operations and Administrative Services (MHRO), is responsible for providing the full range of personnel support services pertaining to administration of contracts, benefits, and entitlements to IOM staff in the Professional category and General Service staff in Switzerland.

Under the overall supervision of the Head, HRAU, and the direct supervision of the National HR Officer, the successful candidate is responsible for HR administration services for staff in the Professional category in a specific area of responsibility.

Core Functions / Responsibilities

• Provide information, documentation, and guidance to staff members on the interpretation of HR policies, regulations, and rules.
• Respond to staff queries via phone, MS Teams, or e-mail relating to HR administration for staff within the assigned area of responsibility in an accurate and timely manner.
• Verify and complete all administrative actions relating to administration of contracts, benefits, and entitlements to all staff within the assigned area of responsibility, as defined in the HRAU Transaction Approval Matrix, within the defined service levels for each action.
• Coordinate with other units within MHRO, other relevant offices, and HQ Departments on hiring requirements, such as medical clearance, travel bookings, security clearance, visa obtainment, etc.
• Review and accurately update HR master data in the Organisation’s Enterprise Resource Planning (ERP) system, as required.
• Review and escalate complex cases, if required, to the National HR Officer for assistance with resolution.
• Verify and complete all staff actions which impact payroll and other benefits and entitlements, within the timelines defined by the Payroll Unit, to ensure timely and accurate payment of allowances.
• Monitor recurring actions and proactively follow up with staff members as required.
• Review HR actions processed by Human Resources Assistants and submit them for approval, as defined in the HRAU Transaction Approval Matrix.
• Perform other related duties as may be assigned.

Required Qualifications and Experience

Education

• Bachelor’s degree in Human Resources, Business Administration, Psychology or related field with four years of relevant professional experience; or
• High School diploma with six years of relevant experience.

Experience

• Experience in Human Resources Management and personnel administration.
• Experience using an ERP system.
• Experience in an international organization, non-government or government organisation, in a multi-cultural setting, is an advantage.
• Advanced knowledge of Microsoft Office.
• Knowledge of IOM/UN HR procedures and rules is an asset.
• Knowledge of SAP highly desirable.