Project Officer (Facility Services) At International Organization for Migration

Position Title: Project Officer (Facility Services)

Duty Station: Doha, Qatar

Classification: Professional Staff, Grade P2

Type of Appointment: Special short-term graded, six months with possibility of extension

Estimated Start Date: As soon as possible

Closing Date: 06 March 2023

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive work environment. Read more about diversity and inclusion at IOM at www.iom.int/diversity.

Applications are welcome from first- and second-tier candidates, particularly qualified female candidates as well as applications from the non-represented member countries of IOM. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process.

For the purpose of this vacancy, the following are considered first-tier candidates:

1. Internal candidates
2. Candidates from the following non-represented member states:

Antigua and Barbuda; Aruba (Netherlands); Botswana; Cabo Verde; Comoros; Congo (the); Cook Islands; Curaçao; Fiji; Grenada; Guinea-Bissau; Holy See; Iceland; Kingdom of Eswatini; Kiribati; Lao People’s Democratic Republic (the); Madagascar; Marshall Islands; Micronesia (Federated States of); Namibia; Nauru; Palau; Saint Kitts and Nevis; Saint Lucia; Saint Vincent and the Grenadines; Samoa; Sao Tome and Principe; Seychelles; Solomon Islands; Suriname; The Bahamas; Timor-Leste; Tonga; Tuvalu; Vanuatu

Second tier candidates include:

All external candidates, except candidates from non-represented member states.

Context:

As an important function of its mandate, IOM is the Cluster Lead Agency for Camp Coordination and Camp Management (CCCM) for disaster-induced displacement situations under the 2005 IASC Humanitarian Reform. Although the position being advertised is not a CCCM position for a disaster response, IOM’s experience as Cluster Lead for CCCM remains relevant for programming at Camp As Sayliyah (CAS) in Doha, Qatar. In line with the commitments to the global Call to Action on Protection Against Gender-Based Violence (GBV) in Emergencies, IOM has been working to improve GBV prevention and risk mitigation in emergency operations worldwide, including in responses devoted to the Afghan evacuee population.

Under the overall supervision of the IOM Chief of Mission for Qatar, and the direct supervision of the Community Engagement Officer, the Project Officer (Facility Services) will be responsible for liaising with counterparts in the U.S. State Department’s Bureau of Population Migration and Population (PRM) and the U.S. Department of Defence (DOD) for the daily functioning of the recreation facility at Camp As Sayliyah (CAS). The successful candidate will also support the development and implementation of recreation facility improvement activities for the benefit of the Afghan evacuee population at CAS at the operational level, including emergency preparedness and response, women’s participation, and facility planning, and recommend and supervise the implementation of facility improvements, facility logistics, and general facility organization.

Core Functions / Responsibilities:

1. Supervise and coordinate the functioning of the 410 facility and the work of its staff, taking into consideration ideas from guests and from within the interagency team at CAS, and work to improve both the physical space and the recreational activities that are available.
2. Evaluate, document and endeavour to respond to requests for assistance from the CAS guest population as well as from relevant stakeholders, including the US military and the US State Department, staying abreast of and complying with the parameters of IOM’s mandate at CAS.
3. Evaluate gaps and contribute to the development or revision of guidelines, regulations, standard operating procedures and tools for Building 410 improvements, including in relation to emergency preparedness and response, as necessary.
4. Cultivate an understanding among all users of 410 on behavioural expectations, and respect for other users and the 410 facility.
5. Assist with coordination and facilitate better integration between the Assistance Program and IOM’s USRAP work at CAS.
6. As appropriate, respond to camp complaints and information gathered from the ComplaintsFeedback Mechanism (CFM), Community Leader meetings as well as other sources of information emanating from the population in relation to 410, coordinating closely with other Assistance Program Officers and the Protection Officer.
7. Work closely with IOM Assistance Program pillar staff and counterparts in the military and the State Department on 410 planning activities, provide technical inputs to support the development of technical guidance and tools, and participate in the implementation of joint capacity building initiatives.
8. Attend technical working groups at CAS, as required. Maintain effective working relationships and information sharing protocols with relevant stakeholders to facilitate cohesive and coordinated approaches.
9. Provide capacity building support to the US military, contribute to strengthen capacity building tools and training materials, and assist with their adaptation to address specific operational needs.
10. Contribute to the drafting of quarterly progress reports and weekly sit-reps, collect lessons learned and best practices. Participate in open communication with IOM colleagues and outside stakeholders and partners using the communication tools available.
11. Provide administrative and logistical support for other activities of the IOM CAS team, including organizing CAS meetings and events, and coordinating with the Assistance Program to help streamline procurement activities and recruitment processes.
12. Perform such other duties as may be assigned.

Required Qualifications and Experience:

Education

• Master’s degree in International Affairs, or a related field from an accredited academic institution with two years of relevant professional experience; or
• University degree in the above fields with four years of relevant professional experience.

Experience

• Experience assisting refugees or internally displaced person in a camp setting, and experiencesupporting humanitarian programmes at an operational level;
• Experience providing relevant technical support to a variety of operational contexts;
• Previous experience working with military entities is desirable; and,
• Experience in liaising closely with partner agencies, NGOs and the US government.

Skills

• Knowledge of GBV risk mitigation activities in camp settings is desirable;
• Demonstrated expertise in working with diverse stakeholders and experience in planning;
• Demonstrated ability to work productively on a team; and,
• Solid computer skills, including proficiency in MS Office package (Office, Excel, Power Point,Outlook), Adobe Suite, internet and Email.

Languages

IOM’s official languages are English, French, and Spanish.

External applicants for all positions in the Professional category are required to be proficient in English and have at least a working knowledge of one additional UN Language (Arabic, Chinese, French, Russian, or Spanish).

For all applicants, fluency in English is required (oral and written). Working knowledge of either Arabic, Dari, Pashto, and Farsi is an advantage.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Notes

The Recreational Facility is referred to as Building 410 or simply 410, which is a large warehouse that allows guests to dissipate energy, have fun and socialize.

Accredited Universities are the ones listed in the UNESCO World Higher Education Database (https://whed.net/home.php).

Required Competencies:

Values – all IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators level 2

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators level 2

• Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
• Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.
• Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
• Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.
• Humility: Leads with humility and shows openness to acknowledging own shortcomings.

IOM’s competency framework can be found at this link.

https://www.iom.int/sites/default/files/about-iom/iom_revised_competency_framework_external.pdf

Competencies will be assessed during a competency-based interview.

Other:

Internationally recruited professional staff are required to be mobile.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.

The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances. Subject to certain exemptions, vaccination against COVID-19 will in principle be required for individuals hired on or after 15 November 2021. This will be verified as part of the medical clearance process.

Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.