Assistant Project Control Officer, P2, Kandahar At UN High Commissioner for Refugees

Organizational Setting and Work Relationships

The Assistant Project Control Officer is part of the multi-functional team. In coordination with DFAM¿s Implementing Partnership Management Service, s/he is responsible and accountable for providing substantive support, guidance, and oversight on the effective management of the Enhanced Framework for Implementing with Partners (the Framework) as well as oversight on the effective management of Direct Implementation. Complementary to programme management, s/he will support and conduct analysis and assessment of risks associated with partnerships and direct implementation, policy compliance, operational practices, mitigation measures and gaps and make technical recommendations or decisions in line with the principles of the Framework, of UN/UNHCR¿s financial rules, policies and regulations and operational context. The incumbent prompts partnership integrity and other safeguarding mechanisms for ensuring sound stewardship and accountability of funds entrusted to partners or through direct implementation arrangements (e.g. contracts for the procurement of goods and/or services) to ensure resources are used in the most efficient and effective manner to attain the best results for persons of concern. The Assistant Project Control Officer will promote dialogue and consultations for strengthening partnerships and have frequent contacts with UNHCR colleagues, particularly project control and programme staff. S/he may have contact with external stakeholders, such as UNHCR-funded partners, auditors, oversight bodies, and host governments on matters related to partnerships. The incumbent will be mindful of all dimensions of partnerships in accordance with the Principles of Partnership, the Code of Conduct, UN/UNHCR¿s financial rules, policies and regulations and other relevant documents. In the Regional Bureaux, the incumbent works under the supervision of the Regional Controller. In the Country and Multi-Country Offices, the incumbent normally works under the direct supervision of the Representative or Deputy Representative, Head of Office or (Senior) Project Control Officer, as applicable.

All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR¿s core values of professionalism, integrity and respect for diversity.

Duties

– Participate in the annual assessment and planning cycle.

– Review that project agreements are in conformity with Country Operation Plans and UNHCR¿s rules, policies and procedures.

– Formulate and implement a performance project monitoring plan in collaboration with the Programme Unit and MFT.

– Participate in the development of the direct implementation monitoring plan in collaboration with the Programme Unit and other relevant functions.

– Support Programme and other relevant functions in the selection of implementation modalities.

– Track the management of project and direct implementation risks in collaboration with the Programme Unit, and report major risks to senior management.

– Review, analyse and verify Financial and Performance Partner Reports (PFR and PPR), and check accuracy and consistency between PFR and PPR, in accordance with partnership agreements.

– Undertake missions within the geographical area of responsibility.

– Monitor, track and verify that expenditure for direct implementation by UNHCR is in line with the approved budget.

– Conduct reviews of the internal control systems of partners and provide advice as required.

– Provide feedback and recommendations of identified variants, risks and issues to the partner, Programme Unit and escalate to management as required.

– Prepare project control reports with the current status of programme implementation and financial status.

– Carry out timely project closure in coordination with the programme unit.

– Provide input to the mid- and end-year programme review process on issues related to project control and risk management.

– Maintain professional relationships with partners and UNHCR¿s contractors.

– Keep up-to-date with all UNHCR rules, regulations and procedures necessary to perform these duties.

– Report on financial and operational performance and risks related to projects and activities under direct implementation, and escalate issues to senior management.

– Recommend acceptance or non-acceptance of Partner Reports and payment of instalments.

– Advise on improvements related to implementing partnership and direct implementation management and internal controls. – Contact partners for project related matters.

– Perform other related duties as required.

Minimum Qualifications

Education & Professional Work Experience Years of Experience / Degree Level For P2/NOB – 3 years relevant experience with Undergraduate degree; or 2 years relevant experience with Graduate degree; or 1 year relevant experience with Doctorate degree Field(s) of Education Business Administration; Economics; Management; or other relevant field. (Field(s) of Education marked with an asterisk* are essential) Certificates and/or Licenses Accounting; Auditing; Assc Chartered Certificate Account Chartered Inst. Of Management Account Institute of Mgmt Accountants Chartered Accountant Certif. Practising Accountant (Certificates and Licenses marked with an asterisk* are essential) Relevant Job Experience Essential Good knowledge of international auditing standards. Desirable Working experience of at least one year in an intergovernmental organization (United Nations or similar). Good understanding of the workflows of major Enterprise Resource Planning financial modules (such as PeopleSoft, SAP or Oracle). Working experience with accrual accounting (such as IPSAS or IFRS).

Functional Skills

PM-Project Monitoring FI-International Auditing Standards EL-Monitoring and Evaluation DM-Data Collection and Analysis CO-Reporting skills FI-Financial auditing (Functional Skills marked with an asterisk* are essential) Language Requirements For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English. For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language. For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English. All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination and abuse of power. As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise. This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates.

Desired Candidate Profile

The candidate should have a good understanding of the related rules and regulations.

The candidate should have experience in the oversight of emergencies and field operations.

The candidate should have hands on experience in audit for emergency response operations.

The candidate should have experience in addressing risk management issues .

The incumbent should have prior experience and competences in providing support and oversight for a Sub Office and Field Offices under its supervision as well as maintaining coordination with the related units at the country office.

Required languages (expected Overall ability is at least B2 level):

,

Desired languages

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Operational context

Occupational Safety and Health Considerations:

Establishing and maintaining safe and healthy environment is a priority for the operation. Therefore, attention to occupational health and safety issues with regards to illness and injury in the workplace and guesthouse is managed by admin unit and under the direct supervision of the Head of Office. This includes taking measures and improving living conditions to limit hazards that could lead to physical or mental harm. The workspace and guesthouse have been renovated to improve quality living including the provision of Gem facility and space for recreational activities in the guesthouse.

Nature of Position:

The incumbent of the position will be located in SO Kandahar and will provide support for both SO Kandahar and FO Herat. S/He will be under the direct supervision of the Head of Office in Kandahar and technical support of the Senior Project Control Officer in CO Kabul.

The Associate Project Control Officer is part of the multi-functional team. S/he is responsible and accountable for providing substantive support, guidance, and oversight on the effective management of the Enhanced Framework for Implementing with Partners (the Framework) as well as oversight on the effective management of Direct Implementation activities.

UNHCR has CBI programmes and construction activities. The incumbent will support and conduct analysis and assessment of risks associated with partnerships and direct implementation, ensures that performance is in compliance with related financial rules, policies, and SOPs.

The incumbent should keep the Head of Office updated of any potential risks and compliance issues and ensure close coordination with the Project Control Unite at CO in Kabul.

Living and Working Conditions:

Afghanistan is a high-risk country with a very complex operational environment, characterized by uncertainty and frequent security incidents. Movement by all personnel is restricted, coordinated and monitored by the security officers. UNHCR Field Office Kandahar and its guesthouse is located in Mohmmad Jan Khan Watt, near Mirwais Hospital District 6. The office comprises two building for office space and 8 fully furnished bedrooms for staff accommodation with each room having its own washroom. UNHCR Field Office Kandahar is within Kandahar city. UNAMA compound and other UN agencies are 7 KMs distance from UNHCR. Two consulates are currently operational ‘Iran and Pakistan’. A daily radio check is mandatory. All movements are strictly by Armoured Vehicle or by air, UNHCR FOK is covering five provinces in the Southern Region, where the staff are required to conduct field visits occasionally either by road or by air. FO Herat is planned to be covered by FO Kandahar in 2023. A 4-week R&R cycle apply in Afghanistan. Considering the restrictions on staff movement, it is crucial to demonstrate and maintaining a positive attitude when confronted with restraints in social life. Staff interested in the position should be mentally, psychologically, and physically fit and ready to face situations when required to be locked down in the compound bunkers in the office/or Guesthouse due to security incidents.

Additional Qualifications

Skills

Education

BA: Accounting (Required), BA: Business Administration (Required), BA: Economics (Required), BA: Finance (Required), BA: Public Administration (Required)

Certifications

Accounting – Other, Association of Chartered Certified Accountant – ACCA, Auditing – Other, Certif. Practicing Accountant – Other, Chartered Accountant (CA) – Other, Chartered Institute of Management Accountants – CIMA, Institute of Management Accountants – Other

Work Experience

Competencies

Accountability, Client & results orientation, Commitment to continuous learning, Communication, Empowering & building trust, Judgement & decision making, Managing resource, Organizational awareness, Planning & organizing, Teamwork & collaboration

UNHCR Salary Calculator

https://icsc.un.org/Home/SalaryScales

Compendium

Add.2 to Bi-annual Compendium 2022 – Part B

Functional clearance

This position requires Functional Clearance

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About Us

UNHCR, the UN Refugee Agency, takes the lead in protecting people forced to flee wars and persecution around the world, providing life-saving aid including shelter, food and water to ensure their basic safety, rights and dignity. With 18,879 women and men working in 137​ countries, we work tirelessly to make a difference in the lives of 89.3 million forcibly displaced people worldwide.
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Our dedicated staff work to protect and assist people fleeing conflict and persecution at a time when global forced displacement is at a record high. Our colleagues bring a wide range of specialized skills, including expertise in legal protection, administration, community services, public affairs, health and other disciplines.

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